Navy Cash Standard Operating Procedures - Financial Management ...

(1) Option 1 allows the support contractor to perform all of the work necessary tomove Navy Cash equipment from the ship to the barge or to return that equipment from thebarge to the ship, including the configuration and restoration of the Navy Cash system.(2) Option 2 allows ship’s force to move the equipment necessary to move NavyCash operations to the barge or to return the equipment to the ship. After ship’s force moved theequipment, L-3 Communications would restore the configuration and operation of the NavyCash system.(3) Option 3 allows ship’s force to perform all of the work necessary to move theNavy Cash equipment from the ship to the barge or from the barge to the ship without anyassistance from L-3 Communications. However, any work to restore operations related to themovement of equipment that would necessitate a visit from L-3 Titan Group would incur a cost.b. Request a Case Number. Each time there is a request for barge support that wouldinvolve work performed by L-3 Communications, the ship should contact the Customer ServiceCenter (CSC) (see paragraph 8.14.1) so that a case number can be generated for trackingpurposes. The ship must then generate a purchase order for any work to be performed by L-3Communications.4. Ensure Navy Cash is Fully Operational. The ship must ensure that the Navy Cashsystem is fully operational prior to the relocation. Any hardware, software, communications, oroperational issues should be reported to the Customer Service Center (see paragraph 8.14.1). Itwill be much easier to resolve any issues before the equipment has been moved to the barge.5. Vending Machines. To operate with Navy Cash, any vending machines on the bargemust be compatible with Navy Cash. If soda vending machines are to be installed on the barge,the Coke and Pepsi distributors need to be aware of the requirement to install “MDB compliant”machines that will be operating with Navy Cash. To accommodate shipyard, SIMA, or othershort-term guests during the availability, the ship can set up selected “cash only” vendingmachines and/or vending machines that take both coins and Navy Cash by turning on the coinacceptor (see paragraph 1.7, Visitors, Guests, and Dependents). If the Navy Cash server must berelocated from the ship to the barge, the vending machines on the ship may have to be turned offor revert to accepting cash by replacing the CAD with a dollar bill validator and/or turning on thecoin acceptor during the availability (see paragraph 7.7.3, CAD Failure). Any cash collected willbe handled in accordance with existing procedures.6. Barge Checklist. The checklist below has been developed to lay out the ship’sresponsibilities in working with L-3 Communications to relocate Navy Cash equipment to thebarge.7. Move Back to Ship. At some point near the end of the availability, the Navy Cashequipment that was moved to the barge will need to be moved back to the ship. Again, the shipmust work directly with L-3 Communications to arrange these services and will be responsiblefor all costs associated with the relocation. With some straightforward substitutions, the BargeChecklist can be used to support the move from the barge to the ship as well.NC SOP Ver 1.12 x-Appendices.doc O-2 17-Aug-07