Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(6) View Note. To view a note, select the appropriate listing and click on the “ViewNote” button. The “View Note” window will be displayed, and the “Note Comments” can bereviewed but not edited. Click on the “Cancel” button to close the note. For a discussion of“Disbursing Notifications” notes and the actions to be taken, see paragraph d.(5) below.(7) Add Note. To add a note to the cardholder’s member profile, click on the “AddNote” button. The “Add Note” window will be displayed. At least initially, the only “Note Type”that can be generated on the ship is a “Negative Balance” note.(a)Use the “Note Subject” drop down menu to select an appropriate subject.(b) In the “Note Comments” box, enter appropriate comments to document anyNavy Cash account actions taken. Comments should be kept relatively simple, but should makeclear what action was taken, who took the action, and what date the action was taken. There is alimit of 1,000 characters for note comments. Click on the “Add Note” button to save the note.(c) Once the note is saved, note comments cannot be changed. Take care incomposing the comments. Proofread the comments before clicking the “Add Note” button.Careful attention is required because all notes are retained permanently as a part of anindividual's member profile and are sent along with the rest of the profile to each new ship whenan individual does a “Ship Check In” at a K80 Cashless ATM.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-64 16-Aug-07