Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(2) For most installations, there will not be any outstanding requisitions. The receiptdocument is entered into Supply and Financial Management (SFM) using the "receipt not fromdue" processing option and "stock control" option for receipt processing in RSUPPLY (seeNAVSUP P-485, paragraph 6695, Processing Receipts Not From Due). For documentationinformation, the support contractor's Routing Identifier (RI) is QWR and Unit IdentificationCode (UIC) is Q99513. The dollar amount can be derived from latest COSAL information.b. Operating Space Items (OSIs)(1) K22 Point-Of-Sale (POS) Devices. A number of spare K22s are normally heldin ready reserve for periodic functions such as MWR sales, husbanding agent sale of currency,and concessionaire sales. These units should be accounted for as OSIs. The Disbursing Officer isresponsible for control of all spare K22s held in ready reserve. K22s that have transactionsrecorded (stored) but not yet downloaded to the Navy Cash server should be kept in either theSales or Disbursing Officer's safe. A K22 OSI without stored transactions should be kept in asafe or limited access space that is locked when not occupied, such as the disbursing office orsales office. Spare K22s not being held in reserve for periodic functions (and withouttransactions stored on them) should be maintained as HM&E or OSI stock items in a securestoreroom (see paragraph 8.3.3, Custody of Spare K22s and CADs).(2) Card Access Devices (CADs). Spare vending machine CADs should bemaintained as stock items in a secure storeroom, with the following exception. When a CAD hasbeen removed from a vending machine but still has transactions recorded (stored) on it that havenot yet been downloaded to the Navy Cash server, it should also be kept in a safe, e.g., theDisbursing or Sales Officer's safe (see paragraph 8.3.3, Custody of Spare K22s and CADs).c. Inventory Control. Regardless of the physical storage location for Navy Cash spares,the spares provided during the Navy Cash installation shall be accounted for in the same manneras other repair parts provided during an equipment installation and shall be added to the ship'sCOSAL allowance for stock under the control of the Supply Clerks (SKs). Failure to maintaininventory control over the Navy Cash items can result in missing items, especially duringturnover of key personnel. Maintaining inventory control over the Navy Cash spares will alsohelp to ensure the correct inventory level is maintained as demand data is accumulated.Inventory of the Navy Cash spares must be completed twice annually.8.14 Customer Service Center Support8.14.1 Call Centersa. To answer Disbursing Officer and Navy Cash cardholder questions, several contactpoints have been set up for Navy Cash. If a card needs to be reported as lost or stolen and theDisbursing Officer is not available (for example, after hours in a liberty port), contact the CSC.(1) Navy Cash Customer Service Center (CSC):Card Holder:web site:e-mail address:1-866-3NAVYCASH1-866-362-8922www.navycash.comnavycash@ezpaymt.comNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-150 16-Aug-07