Navy Cash Standard Operating Procedures - Financial Management ...

(2) Click on the “+” of the Vending Store Items Merchant (parent) to display all thestore item machines with associated CADs (a green traffic signal with a date and time isdisplayed for all vending machines inventoried).(3) Highlight the Vending Soda Merchant (parent).(4) Click the check box next to “Indicate End of Period for Vending Merchant.(5) Pull down the correct “End of Period Month” and “End of Period Year.”(6) Click on the “Indicate EOP” button, and, when the prompt is displayed, verifythat EOM is desired for the specified merchant by clicking the “OK” or “Cancel” button asappropriate.(7) Highlight the Vending Store Items Merchant and repeat (4) through (6) above.(8) Highlight the Ship’s Store #1 Merchant and repeat (4) through (6) above.(9) Highlight the Ship’s Store #2 Merchant and repeat (4) through (6) above.(10) A new date and time stamp will appear by the merchant (parent). Continue untilall merchants (parents) are closed out. The icons next to the vending machines will turn back toyellow yield signs (triangles).b. Step 2. Click on the “+” of the Vending Soda Merchant (parent) to display all thesoda machines with associated CADs (a yellow yield sign with a date and time is displayed forall vending machines inventoried).c. Step 3. Click on the “+” of the Vending Store Items Merchant (parent) to display allthe store item machines with associated CADs (a yellow yield sign with a date and time isdisplayed for all vending machines inventoried).d. Step 4. Record the date and time stamps displayed just to the right of each machineID for all machines. This can be accomplished by performing a screen print or manuallyrecording all the dates and times. The Sales Officer must retain a record of the date and timestamps for each machine for use in the following month’s inventories. If the record of dateand time stamps is not available when the time comes for the next month’s inventories, theinformation can be collected at each CAD as described in Phase 1 Step 3 directly above.continue).(1) To perform a screen print, hit the “Alt” + “Print Screen” keys twice.(2) Click on “Start” then “Programs” then “Accessories” then “Paint”.(3) Click on “Edit” then “Paste” (if message states file is too big, just click “OK” to(4) Click on “File” then “Print”.e. Step 5. Click on the “View Reports” link in the Navy Cash Application.f. Step 6. Under the “Application Reports” box, click on “Merchant Sales Summary.”g. Step 7. For each vending machine, fill in the “Start Date” with the date and timestamp retained from the last accounting period (Phase 2 Step 4 above) and fill in the “End Date”with the date and time stamp from the current inventory (also Phase 2 Step 4 above) . This periodwill establish what sales are to be included in the report for the monthly period. The period willbe different for each machine because each machine is inventoried separately.h. Step 8. Click on the “Generate” button.i. Step 9. Click “Print” to print the sales report for that particular vending machine.NC SOP Ver 1.12 x-Appendices.doc A-3 17-Aug-07