Navy Cash Standard Operating Procedures - Financial Management ...

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Working Draft8.15.3 Sample Letter of Authority–Authority to Hold CashFrom: Commanding Officer, USS NAVY CASH (FFG 46)To: ENS M. T. Pockets, SC, USNR, 123-45-6789/3105Via: Supply Officer, USS NAVY CASH (FFG 46)Subj: AUTHORITY TO HOLD CASH AT PERSONAL RISKRef: (a) DOD FMR Volume 5, Paragraph 030102 to 0301051. Authority is granted to hold cash at personal risk, inaccordance with reference (a), in an amount not greater than $(amount). Cash held at personal risk includes cash for: routinecash payments, cash travel advances, personal check cashing, andemergency cash payments, for example, emergency leave. Underspecial circumstances, for example, away from homeport, you areauthorized to hold additional funds for Navy Cash chip cashingservices.J.P. JonesCDR USNNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-158 16-Aug-07
Working Draft8.15.4 ROM II / Navy Cash Comparison ReportIn Navy Cash, all dates and times are recorded and reported in Greenwich Mean Time (GMT) (Coordinated Universal Time (UTC)).Run Date: 04/01/2004Run Time: 17:27:28Report Name: ROM II Exception ReportNavy CashSales OfficeLocation: DL3800ROM II Start Date: 03/30/2004 14:00:01ROM II End Date: 03/30/2004 15:44:14Merchant ID: 800000008458 - SHIP STORE #1Point Of Sale Terminal # 00001002ROM II Transactions NOT in Navy CashROM II Transaction Date ROM II Transaction Amount ROM II Transaction ID Navy Cash Transaction ID----------------------- ------------------------- --------------------- ------------------------03/30/2004 14:27:41 $1.20 2852004033014274100 12012004033019314700Total for Point Of Sale Terminal # 00001002: $1.20Total for Merchant 800000008458: $1.20GRAND Total: $1.20Merchant ID: 800000008458 - SHIP STORE #1Point Of Sale Terminal # 00001002Navy Cash Transactions NOT in ROM IIROM II Transaction Date ROM II Transaction Amount ROM II Transaction ID Navy Cash Transaction ID Navy Cash Terminal Number----------------------- ------------------------- --------------------- ------------------------ -------------------------03/30/2004 15:36:52 $2.30 2912004033015365200 12232004033020415800 0748204500000000Total for Point Of Sale Terminal # 00001002: $2.30Total for Merchant 800000008458: $2.30GRAND Total: $2.30nc sop ver 1.12 chpt 8 disbursing.doc 8-159 16-Aug-07
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NAVSUP Publication 727Navy Cash ®
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NAVSUP Publication 727Navy Cash ®
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RECORD OF CHANGESVERSIONNUMBEREFFEC
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VERSIONNUMBEREFFECTIVEDATECHANGE DE
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ContentsChapter 1 Navy Cash Overvie
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Chapter 4 Private Messes ..........
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5.11 Contingency Operations........
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7.8.2 Monthly Merchant Sales Summar
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8.4.36 Access Editor-Access Control
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Appendix E Disbursing Web Site—ww
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Chapter 1Navy Cash ® Overview1.1 R
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1. The cluster server itself consis
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g. NEXCOM Ship’s Store Program Mr
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DDEDDSDFASDISBODMMDOD FMRDSIDSNDSSN
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SIMASODASOPSPOSSACSSECSSNSSPNTFATYC
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3. NORMAL ENROLLMENTAfter the initi
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other personnel who make repeated t
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Room /GuestRetailVending Payment Ty
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ut the funds won’t be available a
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1.10 Web and Telephone Purchases Us
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Chapter 2K22 and K80 Operating Proc
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(b) The operator enters his or her
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c. Download of Sales Transactions f
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(6) Terminal ID — A 16-digit numb
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(5) K22 asks user to select which m
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2.3.5 K22 ScreensThe K22 screen can
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. Set Terminal ID. The next require
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e. Terminal ID Entry: If Terminal I
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a. Merchant Entry Screens. When fir
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0 Press a Function Key1 2 3 Before
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0 Current Amount1 xxxxx.xx2 Enter n
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c. Basic Operation Screens. The K22
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d. Purchase and Card Entry Screens.
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0 1 2 $ xxxxx.xx3 Enter AmountOnce
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i. Purchase Confirmation Screens. I
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j. Diagnostic Screens. While in the
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. Card Entry0 Please Insert1 Navy C
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0 Withdraw $ 10.5312 Confirm OK=Yes
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e. Error Screens.0 Transaction Canc
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2.4 K80 Cashless Automated Teller M
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. Boot Up Screens and Error Screens
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0 Change Terminal1 Identification?2
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Chapter 3General Mess3.1 Background
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2. A K22 Point Of Sale (POS) device
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(3) The cruise coordinator represen
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procedure to perform the refund tra
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paragraph 3.6), there are two prima
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5. The FSO will maintain monthly re
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3.13 General Mess Reports and Forms
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3.13.3 Daily Transaction Detail Rep
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3.13.5 Daily Reconciliation Workshe
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Chapter 4Private Messes4.1 Backgrou
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notation is required to distinguish
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a. The K22 Point-Of-Sale (POS) devi
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d. The treasurer keys the mess bill
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4.8.2 AshoreAshore, the treasurer u
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d. Each day, the treasurer/operator
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Control Log must be adjusted to ref
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of the general mess, an operator ca
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4.17.2 Monthly Merchant Sales Summa
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4.17.4 Monthly Transaction Detail R
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4.17.6 Daily/Monthly Reconciliation
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Chapter 5MWR5.1 Background ........
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slight delay in actual deposits is
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transfer from the MWR fund Navy Cas
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EOD batch and completion of the rou
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5.12 MWR Reports (examples)In Navy
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5.12.3 Daily Transaction Detail Rep
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5.12.5 Merchant Settlement ReportRu
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Chapter 6Post Office6.1 Background.
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d. All USPS Postal Money Orders wil
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(6) Wait for the process to finish,
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6.11 Post Office Forms and Reports
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6.11.2 Daily ReportIn Navy Cash, al
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6.11.4 Merchant Settlement ReportRu
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Chapter 7Ship’s Store7.1 Backgrou
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7.1 BackgroundThis chapter describe
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c. Navy Cash ProceduresTo properly
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(5) All completed transactions are
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(UTC)). The total of the SS-141s wi
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file.d. All reports must be signed
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a. Adding a New Vending Machine and
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Disbursing Officer or Sales Officer
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completed between ship and shore. S
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7.6.6 End of the Accounting PeriodA
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7.7.3 CAD Failure.a. Troubleshootin
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7.8.2 Monthly Merchant Sales Summar
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7.8.4 Vending Machine Daily Transac
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7.8.6 Sample Foreign Concessionaire
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Working DraftChapter 8Disbursing an
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Working Draft8.4.27 Safe Bank Trans
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Working Draft8.15.11 Bulk Card Log.
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Working Draft8.1 Backgrounda. This
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Working Draft8.2.3 Navy Cash Card L
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Working Draftdate in each cardholde
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Working Draft8.3.2 Replenishing Nav
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Working Draft8.4 Navy Cash Applicat
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Working Draft8.4.6 Closing the Navy
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Working Draft• Funds Transfer to
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Working Drafttransaction will be re
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Working Draft(2) The Disbursing Off
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Working Draft(6) Miscellaneous Refu
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Working Draft(3) Automated Chip-to-
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Working Draftb. Bulk Refunds consis
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Working Draft8.4.13 Deposit Cash or
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Working Draft8.4.14 Daily Cash Tran
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draftf. If a card is blocke
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Working Draft(g) The Disbursing Off
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Working Draftwithin five minutes, a
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Working Draft8.4.17 Unblock Carda.
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Working Draft8.4.18 Card Reporta. T
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Working Draft8.4.19 Assign Replacem
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Working Draft(3) If a visitor card
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Working Draftcredit union account r
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Working DraftCash accounts and canc
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Working DraftDK1 Curt MapleAnne Map
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Working Drafte. Enroll Without a Te
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Working Draftc. Account information
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Working Draft0,1,2,3 Number of ACH
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Working Draft8.4.23 Note Maintenanc
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Working Draftd. “View Disbursing
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Working Draft(b) When viewing a not
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Working Draftbeen received by the s
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Working Draftminimal user requireme
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Working DraftNOTE: K22s operating i
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Working Draftdeposited at the end o
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Working Draft(3) Merchant Settlemen
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Working DraftReport Purpose Sort Ca
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Working Draftwill be displayed. ROM
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Working Draft8.4.27 Safe Bank Trans
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8.4.28 Operator ID MaintenanceWorki
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Working Draft8.4.29 Vending and Shi
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Working Draft(c) The Disbursing Off
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Working Draftwill be prompted to ve
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Working Draft(5) After all the vend
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Working Draft(b) In the second samp
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Working Draftnecessary (see paragra
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Working DraftNC SOP Ver 1.12 Chpt 8
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Working Draft8.4.32 View Disk Usage
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Working Draft(1) PRNOC is used for
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Working Draftb. Marine Corps Option
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Page 299 and 300: Working DraftNOTE: User names are a
Page 301 and 302: Working Draft(6) Reset Password. To
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Page 307 and 308: Working DraftReference Explanation
Page 309 and 310: Working Draftvending machine to an
Page 311 and 312: Working DraftUnblocking Access to H
Page 313 and 314: Working Draftday period. The Fraud
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Page 317 and 318: Working DraftFigure 1. End-of-Month
Page 319 and 320: Working Drafte. Prior to preparing
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Page 323 and 324: Working DraftSAMPLE DD 2657 DATED 2
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Page 327: Working Draft8.10.2 Schedule of Dep
Page 330 and 331: Working Draft8.10.3 SF 1219a. Once
Page 332 and 333: Working DraftSAMPLE SF 1219PAGE 2NC
Page 334 and 335: Working Draft(2) For most installat
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Page 338 and 339: Working Draft8.15 Sample Disbursing
Page 340 and 341: Working Draft8.15.2 Sample Disbursi
Page 344 and 345: Working DraftNavy Cash and ROM II T
Page 346 and 347: Working Draft8.15.6 Daily Negative
Page 348 and 349: 8.15.8 Disbursing Accountability Su
Page 350 and 351: 8.15.10 Daily Cash Transaction Ledg
Page 352 and 353: 8.15.12 Card Issue LogNAVY CASH CAR
Page 354 and 355: TasksSOPReferenceYesNoAre refunds b
Page 356 and 357: 8.15.15 Navy Cash Refund ChitNAVY/M
Page 358 and 359: 8.15.17 Navy Cash Payroll Report
Page 360 and 361: 8.15.19 Daily Blocked Account Repor
Page 362 and 363: 8.15.21 Return Codes and Notificati
Page 364 and 365: 8.15.22 The $25 Vending “Counter
Page 366 and 367: 8.15.24 Cash Verification Team Navy
Page 368 and 369: 8.15.25 Navy Cash Trouble Call Work
Page 370 and 371: NC SOP Ver 1.12 x-Appendices.doc ii
Page 372 and 373: A.2 Merchant CardsFor vending opera
Page 374 and 375: j. Step 10. Repeat Phase 2 Steps 7
Page 376 and 377: f. Configure the K22. ROM II and Na
Page 378 and 379: K22 Configuration Settings Workshee
Page 380 and 381: e. Configure the NavyCash Proxy to
Page 382 and 383: Account SummaryShows a Summary ofPa
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Page 386 and 387: Secondary LoginProvides Access toNa
Page 388 and 389: Navy Assign LocationAssigns Cardhol
Page 390 and 391: Card SearchProvides Ability to Loca
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NC SOP Ver 1.12 x-Appendices.doc E-
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NC SOP Ver 1.12 x-Appendices.doc F-
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Block 7. Military Branch (Organizat
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Cambodia ..........................
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Tokelau ...........................
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NC SOP Ver 1.12 x-Appendices.doc F-
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NC SOP Ver 1.12 x-Appendices.doc G-
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3. PRE-ENROLLMENT PROCEDURESa. Hold
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5. POST-ENROLLMENT PROCEDURESa. The
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NC SOP Ver 1.12 x-Appendices.doc I-
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POLICE REPORTI have or have not r
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NC SOP Ver 1.12 x-Appendices.doc J-
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NC SOP Ver 1.12 x-Appendices.doc J-
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4. NAVY CASH CARD LIMITSa. A $400 d
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c. Suspend Account. Cardholders tra
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J.P. Morgan Chase10430 Highland Man
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14. INDICATE END-OF-DAYa. At the en
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econciled, the Disbursing Officer w
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NC SOP Ver 1.12 x-Appendices.doc K-
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. Once notified, the cardholder sha
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NC SOP Ver 1.12 x-Appendices.doc L-
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8. Damaged Stamps. Damaged stamp bo
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f. The OMM can then take the Navy C
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(1) Option 1 allows the support con
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NC SOP Ver 1.12 x-Appendices.doc O-
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. Monthly Settlement. For some LOA
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. By default, generic private merch
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Enclosure (2)NAVY CASH POINTS OF CO
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Enclosure (4)NAVY CASH POINTS OF CO
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NC SOP Ver 1.12 x-Appendices.doc P-
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6. Pre- and Post-Deployment Groom C
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System AdministrationWhat version o
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Daily Blocked Account Report, 8-61,
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Disbursing OfficerChecklist for Rec
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General, 2-39Terminal ID Entry Scre
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Disbursing Notifications Alerts, 8-
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Schedule of Deposits from Navy Cash
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