Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft8.4.14 Daily Cash Transaction LedgerNote: A cardholder’s signature is required only for a chip-to-cash transaction. This formcan be maintained electronically, provided all required signatures are obtained.a. If a cardholder uses cash (or check) to put monies on his or her card:(1) In Block 1, enter the date of the transaction.(2) In Block 2, enter the amount of the cash value added to the chip.b. If a cardholder converts electronic value on his or her card to cash:(1) In Block 1, enter the date of the transaction.(2) In Block 3, enter the amount of the cash value removed from the chip.(3) In Blocks 5 and 6, have the cardholder print and sign his or her name for theamount of cash received.c. If a cardholder uses cash (or check) to put monies on his or her strip:(1) In Block 1, enter the date of the transaction.(2) In Block 4, enter the amount of the cash value added to the strip.d. If a cardholder is deceased, injured, or an unauthorized absentee, a designated officer,or an inventory board appointed by the Commanding Officer presents the Navy Cash card, ifavailable, to the Disbursing Officer. The Disbursing Officer will convert the electronic value tocash and prepare an ex-cash check in the cardholder’s name. Any amount residing in thecardholder’s Navy Cash account should be pushed back to the cardholder’s DDA via theCustomer Service Center at the TFA.(1) In Block 1, enter the date of the transaction.(2) In Block 3, enter the cash value on the chip.(3) In Block 5, enter the ex-cash check number.e. Close out the Daily Cash Transaction Ledger as follows:(1) Total Column 2, and enter the amount in Block 7, Total Cash to Chip.(2) Total Column 3, and enter the amount in Block 8, Total Chip to Cash.(3) Total Column 4, and enter the amount in Block 9, Total Cash to Strip(4) In Block 10, Net Sum for Chip Transactions, enter the difference between thesum of Blocks 7 and 9 and Block 8.(5) This value should be the value recorded as an increase to line 6.2A and adecrease to line 6.9 of the DD 2657. The completed Daily Cash Transaction Ledger should beretained with the balanced DD 2657.f. A blank copy of the Daily Cash Transaction Ledger is included in paragraph 8.15.10.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-33 16-Aug-07