Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(1) PRNOC is used for all ships that are based on the West coast or are ForwardDeployed Navy Forces (FDNF). Their satellite communications (SATCOM) are terminated withthe Pacific Region NOC (PRNOC).(2) UARNOC is used for all ships that are based on the East coast. Their SATCOMcommunications are terminated with the Unified Atlantic Region NOC (UARNOC).(3) In the event of a failure of Navy Cash communications at one of the NOCs, theDisbursing Officer can select the other NOC as a secondary communications path.(4) The IP addresses associated with each selection are displayed in the drop-downmenu to assist in any communications troubleshooting that may be required (PRNOC205.56.145.20 and UARNOC 205.56.129.35).(5) If both active paths are failing consistently, consult on-board ITs about thestatus of ship-to-shore communications in general. If other ship-to-shore communications arefunctioning well, ask the ITs to verify the Access Control List (ACL) entries in the shipboardrouter. If the ITs report that these are properly in place, contact the Navy Cash Customer ServiceCenter (CSC) for assistance (see paragraph 8.14.1).8.4.34 Process Split Pay FileIndividuals who elect the Split Pay Option (SPO) can have a portion of their pay sent directlyto their Navy Cash accounts each payday. Enrolling in Navy Cash and signing up for SPO aretwo separate actions. Signing up for SPO does not automatically enroll an individual in NavyCash (see paragraph 8.4.21); conversely, enrolling in Navy Cash does not automatically sign anindividual up for SPO.a. Navy Option(1) The procedures for Navy Cash SPO follow the procedures in place today fornon-Navy Cash ships. The member continues to sign a locally generated form to authorize SPO(see paragraph 8.15.16 for a sample SPO enrollment / disenrollment form), and an HM series FIDis generated in the DJMS system. However, under Navy Cash, all payroll functions are donebetween DFAS Cleveland and the TFA. The SPO payroll dollars will continue to appear on thepay message, but require no action by the ship.(2) Failed Navy Cash SPO Payments. Currently, when DFAS Cleveland forwards aSPO payroll, the TFA credits payroll payments to individual accounts by ship. Individual payrollpayments fail when someone does not have an open Navy Cash account or when the Navy Cashbackend ashore does not know that someone is assigned to a particular ship.(a) To avoid failed payroll payments, disbursing must ensure a person’senrollment in Navy Cash is completed and their Navy Cash account is actually opened beforesigning them up for SPO. If a person is transferring from another Navy Cash ship and is alreadyenrolled in Navy Cash, the Disbursing Officer must ensure they have completed a “Ship CheckIn” at the K80 before signing them up for split pay. That way, as soon as the next End-Of-Day(EOD) round trip is completed between ship and shore, the Navy Cash backend knows thisperson is assigned to a particular ship.(b) Navy Cash Payroll Report. The Disbursing Officer should check the NavyCash Payroll Report in the shore reports directory (see paragraph 8.4.24.n) each pay day. TheNC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-103 16-Aug-07