Navy Cash Standard Operating Procedures - Financial Management ...

Appendix KInternal Procedures and Controls:Sample InstructionNEVERSAIL INST 7220.1USS NEVERSAIL (DDG XX) INSTRUCTION 7220.1Subj: NAVY CASH INTERNAL PROCEDURES AND CONTROLSRef: (a) DOD Financial Management Regulation, Volume 5, Chapter 17 and Appendix D(b) Navy Cash Financial System Standard Operating Procedure, NAVSUP PUB 727,Chapter 81. PURPOSE. To promulgate instructions for effective management and administration ofNavy Cash operations on board NEVERSAIL.2. LETTERS OF AUTHORITY. Navy Cash is a financial system, and the handling ofpublic funds follows standard financial management procedures and regulations. A Letter ofAuthority will be signed by the Commanding Officer to the Disbursing Officer, who is the NavyCash Accountable Officer, delineating what his accountability includes. Subsequent Letters ofAppointment from the Disbursing Officer to his Agents will also be maintained. Sample lettersare included in Appendix D to reference (a) and paragraphs 8.15.1 and 8.15.2 of reference (b).Detailed operating procedures for Navy Cash are included in reference (b).3. NAVY CASH CARDSa. Permanent Navy Cash Cards. Permanent cards will be manufactured and mailed tothe ship by the Treasury Financial Agent when new personnel report aboard and enroll in NavyCash. These cards are embossed with the account holder’s name and account number.b. Temporary Navy Cash Cards. If necessary, temporary cards will be issued to newlyreporting personnel or as replacements for lost, stolen, or damaged cards. These cards areembossed with “NAVY CARDHOLDER”. The Disbursing Officer will be provided a stock oftemporary cards. These temporary cards will be exchanged at the Disbursing Office forpermanent cards when the permanent cards are received.c. Visitor Navy Cash Cards. Visitor cards are chip-only cards that will be issued tovisitors as required. These cards will be cashed out and turned in to the Disbursing Office whenthe visitor departs and subsequently reissued to another visitor.d. Any unused value remaining on a card that couldn’t be reimbursed to the visitor, forexample, a card that is turned in after hours or “under the door” or after the visitor has left theship and cannot be attributed to a specific individual, must be collected to the TreasuryDepartment Receipt Account, Forfeiture of Unclaimed Money and Property, in accordance withparagraph 0606 of this volume. If not cashed out, any value remaining on a card after it has beenturned in will be handed over to Treasury and cannot be recovered.NC SOP Ver 1.12 x-Appendices.doc K-1 17-Aug-07