Navy Cash Standard Operating Procedures - Financial Management ...

Working Draft(a) Enrolling in Navy Cash and signing up for SPO are two separate actions.Signing up for SPO (see paragraph 8.4.34) does not automatically enroll an individual in NavyCash; conversely, enrolling in Navy Cash does not automatically sign an individual up for SPO.(b) The Disbursing Officer must ensure that individuals are enrolled in NavyCash and their Navy Cash accounts are open before they sign up for SPO. Should the TFA beforced to reject SPO payroll payments for individuals who do not have Navy Cash accounts, thefunds must be returned to DFAS Cleveland to be credited to the individuals’ Master Military PayAccounts (MMPAs), which creates additional workload for the Disbursing Officer (seeparagraph 8.4.34) and significantly delays receipt of SPO payroll amounts by these individuals.(2) Enroll Without Temporary Navy Cash Card. In accordance with paragraph8.2.2, ships in homeports or operating for short periods in local OPAREAS should enroll newpersonnel without assigning them a temporary Navy Cash card. Visitor cards can be issued tonew enrollees for use until new permanent cards are delivered to the ship. Visitor cards can beused for a short period without significant inconvenience. If necessary, for individuals whoseenrollments in Navy Cash have been completed ashore and who are waiting on delivery of newcards, split pay can be transferred to the chip on the visitor card using the Navy Cash applicationin accordance with the procedures in paragraph 8.4.8.(3) Enroll With Temporary Navy Cash Card. When deployed away from homeportfor an extended period, delivery of permanent Navy Cash cards via mail can take several weeks.Temporary cards ensure individuals have immediate access to all Navy Cash capabilities, forexample, transferring funds on the ship to the chip or Navy Cash (strip) account from bank orcredit union account ashore. During extended deployments, the Disbursing Officer can enrollnew personnel and assign them a temporary Navy Cash card whenever necessary.b. All authorized military personnel who request Navy Cash privileges and enroll inNavy Cash consent in writing, using the Navy Cash enrollment form, to immediate collectionagainst their pay for the face value of or resulting negative Navy Cash account balance due theU.S. Treasury funds pool from all dishonored transactions returned for Non Sufficient Funds(NSF), closed accounts, inaccurate account information, or any other return reason. With thisprocedure, dishonored transactions will not become a delinquent debt; therefore, there is noauthority to assess a service charge (Reference DOD FMR, Volume 5, Chapter 4).c. To enroll a person, the Disbursing Officer clicks on the “New Account Enrollment”link in the Navy Cash application and enters the enrollment information into the on-screenenrollment form. If a required field is not filled in, the application will prompt the DisbursingOfficer for the missing information. Required blocks are indicated with an asterisk (*). Someguidance for completing the enrollment fields is provided in the following subparagraphs.(1) General Guidance. Use only letters and numbers in all fields of the “NewAccount Enrollment” screen. Do not use any commas, dashes, parentheses, periods, and specialcharacters in any of the enrollment fields.(2) Middle Initial. This is currently a one character mandatory field, which musthave an entry before the user is allowed to continue to the next field. If the person being enrolleddoes not have a middle initial, a dash (“-“) must be entered. If this field becomes non-mandatoryafter a future software change, it should then be left blank when the person being enrolled doesnot have a middle initial.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-54 16-Aug-07