Navy Cash Standard Operating Procedures - Financial Management ...

Working Draftinitial letter or letters of the last name in the “Card not Present” box and then clicks the “AccountSearch” button.(2) If the cardholder’s Navy Cash card is available, the Disbursing Officer insertsthe card into the K22 and clicks the “Get Card Info” button in the “Card Present” box.(3) The Navy Cash application brings up the cardholder names associated with thesearch criteria.d. After verifying the cardholder’s identity, the Disbursing Officer highlights the correctname, and the cardholder’s name and SSN are displayed in the “Member Profile” window.e. The Disbursing Officer chooses the correct funding source, and specifies the depositamount requested by the cardholder.(1) Check or Cash. The Navy Cash application displays two funding sources,“Check” and “Cash”. When a cardholder is exchanging either a check or cash to plus up his orher Navy Cash (strip) account, “Cash” is selected as the funding source.(2) Checks that are exchanged for electronic credit on the Navy Cash Card will betreated the same as cash within the Navy Cash system. These checks should be handled,deposited, and reported in accordance with the Department of Defense Financial ManagementRegulation (DODFMR) Volume 5.(3) All transactions will be recorded automatically on the Navy Cash server andadded to the daily reports. In addition, all transactions will be recorded manually in accordancewith paragraph 8.4.14 on the Daily Cash Transaction Ledger, which shall be kept in the safe.f. The Disbursing Officer clicks the “Process Deposit” button to initiate the deposit tothe cardholder’s Navy Cash (strip) account.g. The Navy Cash application asks the Disbursing Officer to verify the deposit amountand the cardholder’s name. The Disbursing Officer then clicks the “Yes” button to complete thedeposit.NC SOP Ver 1.12 Chpt 8 Disbursing.doc 8-32 16-Aug-07