General Relief Policy - Department of Public Social Services

• A copy of the ABP 320-3 is sent to SOS/VPU.
• The original is always retained in the case record.
GR 45-108.5 Signatures
Do Not Match
What happens when the signatures on the ABP
320-2 and the ABP 320-3 do not match?
When SOS/VPU determines that the signatures on
the ABP 320-2 and the ABP 320-3 do not match, and
the B&C vendor disagrees, SOS/VPU refers the B&C
vendor to the district B&C Liaison to resolve the
discrepancy. SOS/VPU forwards a copy of the ABP
320-2 and PA 320, Vendor Services Order and
Invoice (a LEADER generated form) to the B&C
Liaison.
The district B&C Liaison consults with the Worker
and reviews the individual’s signed documents in the
case record.
• If it is determined that the signatures on the ABP
320-2 and ABP 320-3 are valid, an ABP 1137,
Notice to Vendor Payments Contractor to Pay
B&C Invoice, (an out of drawer form) is sent to
SOS/VPU along with the PA 320 and ABP 320-2.
The B&C Liaison signs the ABP 1137.
• If it is determined that the signature on the ABP
320-2 and ABP 320-3 are invalid, the B&C
Liaison notifies SOS/VPU that they agree with the
discrepancy.
GR 45-108.6 Gram from
SOS/VPU
What is the gram titled, Request for ABP 320-3,
used for?
If the copy of the ABP 320-3 is not sent to SOS/VPU,
the (out of drawer) gram is sent to the district
requesting the ABP 320-3. The ABP 320-3 should
be sent to SOS/VPU within ten workdays from the
date of SOS/VPU’s request.
GR 45-108.7 Individual
Leaves Facility Before
ABP 320-3 is Signed
What happens if the individual leaves the facility
before the Worker obtains the ABP 320-3?
If the individual leaves the facility before the Worker
obtains the ABP 320-3, and the individual is eligible,
the Worker notifies SOS/VPU using the ABP 1148,
Authorization to Pay B&C (an out of drawer form).
This form should be used rarely and requires Deputy
District Director’s approval.