MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

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Manatee - WMPlan BUFFALO CANAL/FROG CREEK
1. Critical Project Milestones
Recognition of District, Basin Board, County on reports 6/4/03
Select Consultant 6/4/03 6/4/03
Draft Coop Agreement to Management Services 7/15/03 7/15/03
Draft Coop Agreement to Management Services 7/28/03 7/28/03
Approval of Cooperative Agreement by Manasota Basin Board 8/12/03 8/12/03
Approval of Cooperative Agreement by Governing Board 8/26/03 8/26/03
Begin Negotiations with Consultant (K&S) 8/26/03 8/26/03
Execution of Cooperative Agreement by Manatee County 10/21/03 10/21/03
Execution of Cooperative Agreement by SWFWMD 11/7/03 11/23/03
Consultant Agreement to Management Services 11/26/03 11/26/03
Execution of Agreement by Consultant 1/9/04 1/20/04
Execution of Agreement by SWFWMD 1/30/04 1/30/04
Issue Notice to Proceed to Consultant/ Work Order #1 2/9/04 2/13/04
Terminate Consultant Agreement (K&S) 7/15/05 7/15/05
Execute New Consultant Agreement (JEA) 9/30/05 11/6/06 9/21/05
Issue Notice to Proceed to JEA for Work Order #1 10/31/05 10/28/05
Issue Notice to Proceed to JEA for Work Order #2 11/30/06 12/8/06
Termination of Consultant Agreement 10/31/10
Termination of Cooperative Agreement 12/31/10
1. Critical Project Milestones
Execute Expired Consultant Agreement w/JEA (05CON000119-A) 11/6/06 11/6/06
Execute Expired Cooperative Agreement (04REV0011-A) 1/25/07 1/25/07
Execute First Amendment to Expired Consultant Agreement w/JEA
(05CON000119-A)
1/14/08 1/14/08
Execute First Amendment to Expired Cooperative Agreement (04REV0011-A) 3/20/08 3/20/08
Execute First Amend. to Consultant Agrmt. (05CON000119-B) 10/1/09
Execute First Amend. to Coop. Agrmt. (04REV0011-B) 11/1/09
2. Watershed Management Program Elements
Commence Element 1, Digital Topographic Information 2/13/04 10/28/05 2/13/04
Commence Element 2, Watershed Evaluation 2/13/04 10/31/05 10/28/05
Complete Element 1, Digital Topographic Information 11/30/05 12/31/06 10/3/06
Commence Element 3, Watershed Management Plan 3/1/06 11/1/07 11/1/07
Complete Element 2, Watershed Evaluation 4/1/06 11/1/07 11/1/07
Complete Element 3, Watershed Management Plan 12/31/10
Status As Of: September 03, 2009
At their August 2003 meetings, both the Manasota Basin Board and the Governing Board approved the FY2004 budget
for the project, approved the cooperative agreement with Manatee County for $400,000, authorized staff to assign a
consultant and enter into contract negotiations, and authorized the Executive Director to execute the consultant contract
up to the FY2004 budgeted amount ($100,000). The Cooperative Funding Agreement was approved by the BCC on
October 21, 2003, and was executed on November 23, 2003. Keith & Schnars was selected to perform the consultant
services associated with the Buffalo Canal/Frog Creek Watershed Management Program. The agreement and Work
Order #1 with Keith & Schnars were executed on January 30, 2004, and February 11, 2004, respectively. Under the first
work order, Keith and Schnars performed a basic Watershed Evaluation, identified voids in the current topographic
information, and prepared a cost estimate to complete the Topographic Information, Watershed Evaluation, and
Watershed Management Plan elements. Work Order #1 tasks were completed. The consultant services agreement with
Keith & Schnars has been terminated, and staff has negotiated a new agreement with Jones Edmunds & Associates to
complete the project within the original schedule and budget. Agreement with JEA to complete the Watershed Evaluation
and the Watershed Management Plan tasks was executed on September 21, 2005. The first work order with JEA has
been executed to complete the existing watershed feature data evaluation and assembly and 80% of the hydrologic
feature inventory, hydraulic feature inventory, and field reconnaissance. Under this work order JEA will begin tasks that
are not contingent upon the LiDAR deliverables. Additionally, staff executed a work order with one of the District's
approved aerial mapping vendors to develop digital topographic information for the entire watershed using LiDAR. The
watershed was flown in conjunction with the Peace River topographic mapping project (P692). The digital topographic
information has been approved by the District and has been transmitted to JEA to complete this project. Submitted
deliverables for Work Order #1 have been reviewed by staff. An amendment to the JEA agreement has been executed
on November 6, 2006, to revise the project schedule and amend the contract termination date. Additionally, the
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