MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L010
Manatee - WMPlan GAMBLE CREEK
Critical Project Milestones Projected Amended Actual
1. Critical Project Milestones
Recognition of District, Basin Board, County on reports 6/4/03 6/4/03
Select Consultant 6/4/03 6/4/03
Draft Coop Agreement to Management Services 7/15/03 7/15/03
Approval of Cooperative Agreement by Manasota Basin Board 8/12/03 8/12/03
Approval of Cooperative Agreement by Governing Board 8/26/03 8/26/03
Begin Negotiations with Consultant 8/26/03 8/26/03
Execution of Cooperative Agreement by Manatee County 10/21/03 10/21/03
Execution of Cooperative Agreement by SWFWMD 11/23/03 11/23/03
Consultant Agreement to Management Services 11/26/03 11/26/03
Execution of Agreement by Consultant 2/6/04 2/2/04 2/2/04
Execution of Agreement by SWFWMD 2/13/04 2/18/04
Issue Notice to Proceed to Consultant/ Work Order #1 2/13/04 2/25/04
Requisition to Encumber FY2006 Funds 10/18/05 10/18/05
First Amendment to Consultant Agreement 10/31/05 10/17/05
Execution of Consultant's Work Order #2 by SWFWMD 11/18/05 5/29/07 5/29/07
Execution of Consultant's Work Order #3 by SWFWMD 7/9/07 7/9/07
Execution of Consultant's Work Order #4 by SWFWMD 3/28/08 5/27/08
Termination of Consultant Agreement 6/30/10
Termination of Cooperative Agreement 10/1/10
1. Critical Project Milestones
Execute Expired Consultant Agreement (04CONC00013-A) 3/20/07 3/20/07
Execute Expired Cooperative Agreement (04REV0010-A) 6/14/07 6/14/07
Execute First Amendment to Expired Consultant Agreement (04CONC00013-A) 9/15/08 9/15/08
Execute First Amendment to Expired Cooperative Agreement (04REV0010-A) 12/29/08 12/29/08
Execute Third Amend. to Consultant Agrmt. (04CONC00013-A) 10/1/09
Execute Second Amend. to Coop. Agrmt. (04REV0010-A) 10/1/09
2. Watershed Management Program Elements
Commence Element 1, Digital Topographic Information 2/25/04 2/25/04
Commence Element 2, Watershed Evaluation 5/25/04 2/25/04
Complete Element 1, Digital Topographic Information 11/30/05 2/25/06 12/1/07
Complete Element 2, Watershed Evaluation 5/1/06 12/25/06 12/1/07
Commence Element 3, Watershed Management Plan 5/1/06 2/25/07 11/1/07
Complete Element 3, Watershed Management Plan 10/1/10
Status As Of: September 03, 2009
At their August 2003 meetings, both the Manasota Basin Board and the Governing Board approved the FY2004 budget
for the project, approved the cooperative agreement with Manatee County for $900,000, authorized staff to assign a
consultant and enter into contract negotiations, and authorized the Executive Director to execute the consultant contract
up to the FY2004 budgeted amount ($250,000). The Cooperative Funding Agreement was approved by the BCC on
October 21, 2003, and was executed on November 23, 2003. PBS&J was selected to perform the consultant services
associated with the Gamble Creek Watershed Management Program. The agreement and Work Order #1 with PBS&J
were executed on February 18, 2004, and February 25, 2004, respectively. Under the first work order, PBS&J performed
a basic Watershed Evaluation, identified voids in the current topographic information, and prepare a cost to complete the
Topographic Information, Watershed Evaluation, and Watershed Management Plan elements. The consultant has
submitted the report on the preliminary evaluation of the watershed and probable costs to complete the first three
elements of the WMP. The First Amendment to the PBS&J's services agreement was executed on October 17, 2005, to
amend the compensation and budget to included approved FY2005 and FY2006 funds. Work Order #2 will complete the
Watershed Evaluation. Work Order #2 was executed on November 18, 2005. Additionally, a work order to develop digital
topographic information for the entire watershed using LiDAR has been executed with 3001, Inc. The watershed was
flown in conjunction with the Peace River topographic mapping project (P692). By doing so, the project realized a
significant cost savings. Aerial mapping deliverables have been approved by Staff. Work Order #3 to collect all remaining
field measurements has been developed, but staff is waiting on supplementary information to be provided by the
consultant. Completion of the Watershed Evaluation and commencement on the Watershed Management Plan have
been delayed due to delays in the digital topographic information development. Both the consultant services agreement
and cooperative agreement are being amended to extend the contract termination date. The agreement with PBS&J has
021 - Manasota Basin 258