MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L230
Longboat Key Backup Potable Water Supply Interconnect
Basin Board Notification of Agreement Execution 6/15/05 10/12/05 10/12/05
Signage Erected 7/31/06 12/10/07 4/30/08
Commence Construction 7/31/06 11/30/07 12/10/07
Project Complete 12/31/07 12/31/09
Contract Close-out 12/31/08 3/31/10
Status As Of: August 28, 2009
A total of $1,000,000 has been budgeted for the project through FY2008. Construction began (December 10, 2007). The
first invoice was received in January 2009 and was reviewed by the District's project manager. Additional backup was
requested for the invoice on March 18, 2009, but it has not been received. The Longboat Key project manager indicated
they are working on an invoice resubmittal package. Construction completion has been delayed to December 31, 2009
because of permitting complications and slow progress on the chemical treatment system and metering compound. The
contract close-out date has been affected and an agreement to extend the contract period was executed and mailed to
the Cooperator on February 20, 2009.
Pipeline Design, Permitting, and Construction The pipeline design was completed. The Town forwarded the 100 percent
design level plans and technical specifications to the District on July 26, 2007. Staff was notified that the final design of
the pipeline alignment differs slightly from the 60 percent design level because of permitting issues.
A Department of Health permit was received on March 5, 2007 and a Florida Department of Transportation permit was
received on April 23, 2007. The Town submitted a Joint Application Environmental Resource Permit (ERP)/Dredge and
Fill/Submerged Land Lease, which includes permits required by the District, Army Corps of Engineers (ACOE), and the
Florida Department of Environmental Protection (FDEP). The District issued an exemption to the ERP portion of the
permit on December 20, 2006, and the ACOE issued a Regional General Permit on March 8, 2007 for dredge and fill
activities. The Sovereign Submerged Lands Lease was fully executed on August 9, 2007. A copy of the fully executed
and recorded easement was returned to the FDEP Department of State Lands on August 27, 2007. The City of Sarasota
entered an access agreement with the contractor on April 3, 2008. The District's Sarasota Regulation Department
accepted the planned pipe transport alternative on April 10, 2008. The final pipeline alignment did fall outside the
Sovereign Submerged Land Lease easement in a small area. The Town and Engineer adjusted the easement
description and lease language, and SWFWMD forwarded the updated survey to the FDEP on April 22, 2009. The Town
received an updated land lease easement from the FDEP on June 5, 2009. The full execution was recorded at the
Sarasota County Clerk of Court on July 31, 2009.
The District received the bid set plans and technical specifications on August 2, 2007. The bid was awarded to Expertech
Network Installation (US) Inc. and notice to proceed was issued for a December 10, 2007 commencement date. The
contractor mobilized on January 18, 2008 and began drilling on January 30, 2008. Drilling was slower than originally
anticipated by the contractor due to equipment issues and the apparent presence of rock. Drilling of the pipeline hole was
completed May 12, 2008, and the pipeline was pulled under New Pass into place on May 14, 2008. Pressure testing and
chlorination of the pipe was conducted the week of May 26, 2008. The contractor performed confirmation surveying on
August 26-27, 2008 and September 5-6, 2008 and was found to be acceptable on October 13, 2008 by the consulting
engineer, CDM. On November 10, 2008, CDM approved the contractor's first request for payment covering work from
March 1, 2008 to July 30, 2008. On June 23, 2009, the Expertech Florida office was closed and the project data was
transferred to the Expertech Canada office. A final pay request for the construction was received on August 17, 2009.
South Key Station No. 2 Design and Permitting A District Environmental Resource Notice General Permit was approved
on January 16, 2008. An application for a Specific Permit to construct potable water system components was received
from the Department of Health on February 25, 2008. A Site Plan Exemption wasreceived from the Town of Longboat
Key Planning, Zoning, and Building Department on June 10, 2008. The South Key Station No. 2 Improvements project
was advertised for bid on June 24, 2008. The bid opened August 6, 2008, was awarded August 21, 2008, and was
executed October 20, 2008. The preconstruction conference was held on November 4, 2008 and the Notice to Proceed
was issued on November 11, 2008. The contractor mobilized on January 12, 2009. Construction on the meter compound
has commenced and is 40% complete. The chemical equipment should be installed in September 2009 and site
preparations have commenced.
ACTION-TO-DATE: Delayed. An information request concerning the Accelerate Florida Program was mailed to the
cooperator on October 15, 2008. The District's project manager followed up with an email on January 16, 2009 and a
phone call on February 9, 2009. The Town responded with a letter dated February 12, 2009 that stated the following:
"The project is currently in construction. The drilling portion of the project is completed and final billing should be received
soon. The chemical blending and meter compound portions of the project are on the horizon. The contractor is in shop
drawing submittal phase with those portions of the project. We are working with the contractor to get those last few
pieces of the project completed as soon as practical without hindering portions of the project that are not included in the
L230 project."
021 - Manasota Basin 273