MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L680
Bartow - WMPlan Bartow
District Budgeted - Ad Valorem Based
Revenue
020 Peace River Basin 171,920 0 2,594 1,233
0 175,747
District Budgeted - Outside Revenue
Polk Co - Bartow Watershed Mgmt Plan
(L680)
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
160,000 0 0
0
Total:
Future
Funding
0
Total
Funding
160,000
$335,747
Critical Project Milestones Projected Amended Actual
1. Revenue Agreement
Revenue Agreement to Contracts for approval 9/22/06 9/21/06
Revenue Agreement mailed to cooperator for signature 10/13/06 10/9/06
Revenue Agreement Executed 10/31/06 10/24/06
1st Amendment to Revenue Agreement Executed 9/19/08 9/19/08
Revenue Agreement Expiration 1/31/09 12/31/09
2. Consultant Services Agreement
Consultant Services Agreement to Contracts for approval 9/22/06 9/21/06
Consultant Services Agreement mailed to Ardaman for signature 10/13/06 10/23/06
Consultant Services Agreement Executed 10/31/06 12/12/06
Work Order #1 issued to Ardaman 10/31/06 1/3/07
1st Amendment to Consultant Services Agreement Executed 9/2/08 9/2/08
Consultant Services Agreement Expiration 12/31/08 7/31/09
Work Order #1 Final Deliverables Received 7/31/09
Work Order #2 Final Deliverables Received 7/31/09
Status As Of: August 24, 2009
The Cooperative Funding and the Consultant Services Agreement have been executed. Notice to Proceed was provided
to Ardaman and Associates on January 3, 2007, and a project kickoff meeting was held on February 20, 2007. As part of
the data collection activities, Ardaman staff coordinated with City staff to review and copy pertinent infrastructure data
from City project and permit files. An immediate maintenance evaluation will also be conducted for up to 5 problem
areas. The completion of this work was temporarily on-hold while District consultants focused on the completion of
detailed studies needed for DFIRM map modernization in other counties. The project has recommenced. A meeting was
held with City staff on August 26, 2008 to determine priority areas for the immediate maintenance evaluation work. The
cooperative funding and consultant service agreements were amended to extend contract expiration dates to account for
the temporay delay. A second work order was issued to perform field reconnaissance of approximately 1700 hydraulic
features (storm sewer pipes, inlets, junctions, manholes, and outfalls), with horizontal location of features determined
with sub-meter accuracy and elevations by approximate methods based on LiDAR. Status History: The City is highly
urbanized, and City staff would like to perform a very detailed inventory of the stormwater infrastructure. As part of the
Watershed Evaluation, the inventory information will be linked to GIS. At this level of detail, cost estimates indicate the
$320,000 of anticipated project funds will be sufficient to complete the Watershed Evaluation, but not the Watershed
Management Plan. The on-going Upper Peace River Resource Development (H024) project involves the development of
a Watershed Management Plan that will include the City of Bartow; but will not utilize the same high level of detail. City
staff indicate the level of detail that will be used for the Upper Peace River Resource Development project will meet their
needs related to the identification of flood prone areas, and the development of a Watershed Management Plan. In order
to stay within the approved project budget, the scope of work for this project will include only the Watershed Evaluation.
The Watershed Management Plan element will be performed through the Upper Peace River Resource Development
(H024) project. Data developed through the Bartow Watershed Evaluation, and the Upper Peace River Resource
Development projects will be used to update the FIRMs representing the Bartow watershed. A total of $246,774 has
been invoiced and paid to date. The City is being invoiced for their share. The project is fully funded, and nearing
completion. Consequently, no actions are planned to expedite the project at this time.
020 - Peace River Basin 293