MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

M114
Polk County Watershed Management Program: FEMA Map
Modernization
BMPs. Maintenance of Watershed Parameters and Models are required in order to maintain the watershed
parameters and model based on land alteration occurring within the watershed. When each element is completed, the
project budget is refined based on the information gathered. The District's FY2006 funding shown in the table below
will be used for staff time.
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
District Budgeted - Ad Valorem Based
Revenue
010 General Fund (Districtwide) 46,026 0 10,067 16,942
0 73,035
District Budgeted - Outside Revenue
FEMA Mapping Activity Statement 1,200,000 0 0
0
0 1,200,000
Total:
Future
Funding
Total
Funding
$1,273,035
Critical Project Milestones Projected Amended Actual
1. Cooperating Technical Partners Agreement
Cooperating Tech. Partners Memorandum of Agreement 9/14/01 9/14/01
Cooperating Technical Partners Agreement Executed 8/12/02 8/12/02
2. Mapping Activity Statement
Mapping Activity Statement Executed 9/30/05 2/6/06
3. Consultant Agreement - Scoping
Develop Scoping Consultant Agreement 11/7/05 11/7/05
Draft Consultant Agreement to Management Services 11/7/05 11/7/05
Draft Agreement returned from Management Services 12/1/05 11/30/05
Scoping Consultant Contract Execution 12/30/05 1/12/06
Scoping Consultant Notice to Proceed 12/30/05 2/1/06
Scoping Consultant Contract Termination 7/31/06 7/31/06
Polk County Scoping Report complete 1/23/07 1/23/07
4. Consultant Agreement - DFIRM generation
Consultant Agreement to Contracts for approval 4/1/07 6/12/07
Consultant Agreement back from Contracts 4/30/07 6/15/07
Agreement mailed to Consultant for signature 5/14/07 6/21/07
Consultant Agreement executed 6/14/07 7/30/07
Notice to Proceed to Consultant 6/14/07 8/2/07
Status As Of: August 24, 2009
The Consultant Services Agreement with Watershed Concepts has been executed, and Notice to Proceed was given on
August 2, 2007. The Agreement includes DFIRM map generation and related tasks for the area of Polk County that is
within the District. The SFWMD will contract with a consultant separately for the generation of DFIRM maps for the
portion of Polk County that is located within the SFWMD. Status History: The Mapping Activity Statement (MAS) was
executed by both Water Management Districts and FEMA as of February 6, 2006. Project funds have been placed in the
District's Smartlink account. The Governing Board approved encumbering the funds without a contract, because the
funds were included in District's FY2005 budget. The consultant services agreement with Tampa Bay Engineering (TBE)
and the first work order for scoping services have been executed. District and TBE staff conducted a pre-scoping
meeting on April 19, 2006. Representatives of the District, Polk County, the City of Winter Haven, and the SFWMD
attended the pre-scoping meeting. The project scope and schedule, and data needs were discussed. The scoping
meeting was conducted on June 22, 2006 in the Bartow Service Office. Representatives of the District, the SFWMD,
Polk County, Mosaic, the cities of Winter Haven, Lake Wales, Lakeland, Frostproof, Lake Alfred, and Auburndale
attended the scoping meeting. Participants were asked to identify areas of particular concern for their community; and to
provide information such as current city limits that will be used in the preparation of the digital FIRM maps. Each local
government was also asked to execute a Community Partner Memorandum of Agreement to confirm their commitment
to work with the District, the SFWMD and the FEMA to produce updated, digital FIRM maps for their community. The
020 - Peace River Basin 366