MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

K459
Charlotte County School Board - Imp. BMPs Punta Gorda Campus
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
District Budgeted - Ad Valorem Based
Revenue
020 Peace River Basin 302,895 0 1,017
0
0 303,912
Project Funds Not Budgeted by the
District
Charlotte County School Board 280,000 0 0
0
0 280,000
Total:
Future
Funding
Total
Funding
$583,912
Critical Project Milestones Projected Amended Actual
1. Critical Project Milestones
Construction sign will show District logo 4/30/05
2. Cooperator Agreement
Draft agreement to Contracts 12/31/00 1/24/01
Basin Board Approval of Interlocal Agreement 2/28/01 2/16/01
Governing Board Approval of Interlocal Agreement 2/28/01 2/28/01
Contract Executed 3/31/01 7/16/01
Notice to Proceed 3/31/01 7/16/01
No cost time extension executed 9/12/05 9/12/05
2nd no cost time extension executed 10/2/06 10/2/06
3. Consultant Services
Task 1 - Stormwater Mgt. Infrastr. Evaluation & Conceptual Permit 2/28/02 1/31/04 1/31/04
Task 2 - Design, Permitting and Bid Documents 6/30/02 7/31/04 5/10/05
4. Construction
Task 3 - Commence Construction 11/16/02 10/1/07
Complete Construction 1/16/04 1/31/09
5. Contract Completion
Cooperator Agreement Expiration 7/17/05 7/17/09
Status As Of: August 24, 2009
Status History: The project has two distinct parts: the first part is the Cooperative Funding Agreement between the
School Board and the District for the on-site improvements and the second part is the Inter-local Services Agreement
between the School Board and the County for the off-site improvements. A project kick-off meeting was held on June 2,
2003 and design work began. A contract amendment to extend the completion date to 07/17/2007 was executed. A
second no-cost time extension Amendment to the Agreement was executed to extend the contract completion date from
July 17, 2007 to July 17, 2009. The County planned on advertising for bids for this project, in conjunction with their
Carmelita Avenue project, in March 2007. Right-of-way and easement acquisition are now complete. Bids were received
on July 26, 2007. The Board of County Commissioners awarded a construction contract on August 14, 2007.
Construction began on October 1, 2007 and work on the stormwater management storage area (SMSA) was expected to
be completed by December 31, 2007. Construction of the large collection pipe from Carmelita Avenue into the SMSA is
complete. The remainder of the work involves the reconstruction of Carmelita Avenue and is not the subject of this
agreement. The School Board submitted its second request for reimbursement which was approved. The SMSA has
been completed and the control structures are in place and operational. The School Board staff was requested to submit
an invoice for the remainder of the cooperative funding. The as-built drawings are complete and are being mailed to the
District project manager. Current Status: The work is complete and the School District is expected to submit the final
invoice to the District within the next few weeks.
020 - Peace River Basin 243