MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L649
(Completed) Hydrologic Rest-Highlands Hammock St Pk
District Budgeted - Ad Valorem Based
Revenue
020 Peace River Basin 43,949 0 3,560
0
0 47,509
District Budgeted - Outside Revenue
Water Protection & Sust T.F. (Surface
Wtr Rstr)
Project Funds Not Budgeted by the
District
Fl Department of Environmental
Protection
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
12,500 0 0
0
50,000 0 0
0
Total:
Future
Funding
0
0
Total
Funding
12,500
50,000
$110,009
Critical Project Milestones Projected Amended Actual
1. Contract Development and Execution
Purchase Order #07POSOW0543 1/17/07 1/18/07
Purchase Order #08POSOW0835 2/25/08 2/25/08
2. Project Tasks
FY2007 Project Construction Complete 7/18/07 2/4/08
FY2007 Construction Completion Verification Report 8/18/07 2/4/08
3. Project Tasks
FY2008 Project Construction Complete 10/1/08 3/25/09 4/24/09
FY2008 Construction Completion Verification Report 11/2/08 4/24/09 4/24/09
Status As Of: June 25, 2009
The District's project manager developed a draft scope of work and sent it to the cooperator for review and comment in
August 2006. Upon review of the draft scope of work it was determined that this project may qualify for an exemption
from permitting. The cooperator, with assistance from the District's project manager, prepared a Project Evaluation and
submitted it to the Bartow Regulation Department for review in October 2006. On November 3, 2006 the Bartow
Regulation Department issued a letter granting an exemption from permitting to complete the proposed project. The
funds requested for this project are being used for construction rather than design and permitting as the original
cooperative funding application indicated. District staff issued a Purchase Order on January 18, 2007 so that project
construction may begin. On June 29, 2007 the cooperator indicated that the project did not receive enough bids and that
the project will be rebid in July. The cooperator has reviewed the second round of bidding and has selected a contractor
for the project. The contractor recently completed one of four identified areas in need of restoration. Due to the delays in
selecting a contractor, the cooperator has requested that the Purchase Order be extended. The new expiration date is
December 30, 2008. The District project manager filed the appropriate documentation to have a second purchase order
developed for the FY2008 funds to complete the remaining three sites. The cooperator advertised the project for bidding
in October 2008. The contractor has been selected and entered into an agreement. Due to delays in obtaining the
necessary insurance requirements from the selected contractor, the cooperator has requested a 60-day extension on the
purchase order. The purchase order has been extended to April 30, 2009. The project was completed on April 24, 2009.
The cooperator requested an extension on the purchase order to allow for final invoice processing. The purchase order
was extended to July 31, 2009. The project manager received the final invoice from the cooperator on June 23, 2009 and
is currently processing the final invoice for payment and project completion.
020 - Peace River Basin 279