MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L613
Sarasota Imp. BMPs South Pelican Drive
Critical Project Milestones Projected Amended Actual
1. Contract Development & Execution
Negotiate Cooperative Funding Agreement with County 10/31/06 1/5/07
Cooperative Funding Agreement to Contract Administration 1/5/07 2/15/07 2/7/07
Contract sent to County for BOCC Approval 3/14/07 3/14/07
Signed Contract returned from County 4/2/07 4/30/07
Contract Executed 4/16/07 5/3/07
Notice to Proceed sent to County 4/16/07 5/5/07
2. Critical Project Milestones
Complete Design and Permitting 6/5/07 2/28/10
Bidding and Contractor Selection 11/5/07 4/1/10
Commence Construction 11/5/07 6/1/10
Complete Construction 1/5/09 6/1/11
3. Project Close Out
Submit As-Builts 5/5/09 8/1/11
Contract Termination 10/1/10
Status As Of: August 26, 2009
Notice of FY2007 funding approval was sent to the County's project manager. A meeting was held with the County to
discuss the scope of work and schedule. The County submitted a FY2008 funding request in the amount of $150,000 to
cover additional costs associated with design changes that have occurred because the County was unable to secure
land for the proposed stormwater pond. The Manasota Basin Board did not include the requested additional funding
amount of $150,000 in its FY2008 budget because the project was on hold pending design changes. An e-mail was sent
to the cooperator on August 21, 2007 notifying that the additional funding request was not approved. On August 21, 2007
District staff requested information on how the County is going to make-up for the $150,000 shortfall. The Hazard
Mitigation Grant in the amount of $258,375 that the County applied for has been denied. The land originally identified for
the pond site could not be acquired. The County tried to negotiate land acquisition from the railroad company for an
alternative pond site but the railroad company was not interested. The County is considering reducing the original level of
service projection and using an existing downstream pond and shallow street swales to meet the water quality
component. The County appropriated the remainder of the project costs in the FY2008 budget. The County submitted a
revised project schedule on August 26, 2008 which extends beyond the contract termination date. District staff has
advised the County that a no cost time extension will need to be requested to extend the contract. District staff met with
the County on December 29, 2008 to discuss the project status. The County's project manager assured District staff that
the issues holding up the progress of the project are being resolved. The project design is currently holding at 20 percent
because the County is trying to resolve some modeling issues.
021 - Manasota Basin 297