MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

F033
Peace River Facility Expansion
District Budgeted - Ad Valorem Based
Revenue
010 General Fund (Districtwide) 9,890,493 163 5,757,000 5,573
0 15,653,229
020 Peace River Basin 2,500,172 44 200,000 440,678 757,032 3,897,926
021 Manasota Basin 6,613,473 121 2,012,071 1,724,890
0 10,350,555
District Budgeted - Outside Revenue
Water Protection & Sust T.F.
(Alternative Wtr)
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
15,918,289 0 0
0
0
15,918,289
Project Funds Not Budgeted by the
District
EPA Grant 9,000,000 0 0
0
0 9,000,000
PR/MRWSA 35,499,860 0 1,656,227
0
0 37,156,087
Total:
Future
Funding
Total
Funding
$91,976,086
Critical Project Milestones Projected Amended Actual
Transmission Line Design Commence 9/1/02 10/1/03
Consultant Selection 1/1/03 1/1/03
Transmission Line Design Complete 3/1/03 5/1/03
Draft Agreement to Contract Administration 4/1/03 6/9/03
Draft Agreement returned from Contract Administration 5/1/03
Transmission Line Construction Commence 6/1/03 7/30/04
Peace River Basin Board Approval of Agreement 6/2/03 6/13/03
Manasota Basin Board Approval of Agreement 6/2/03 6/18/03
Governing Board Approval of Agreement 6/2/03 6/24/03
Contract Executed 8/1/03 10/13/04
Notice to Proceed 8/1/03 10/15/04
Transmission Line Construction Complete 3/1/04 9/7/05
Construction Complete 10/31/06 1/1/06
Bidding 11/15/06 2/8/07
Award Construction Contract 11/30/06 3/19/07
Plans and Specifications 9/30/07 11/30/06
50% Completion 11/30/07 2/4/08
100% Completion 3/31/10
Contract Closeout 10/1/16
Status As Of: September 10, 2009
In February 2007, the Authority received one bid for Contract 2 for major components of the Facility Expansion. The bid
was approximately $17 million over the original engineer's estimate of probable cost. After receiving the bid, Authority
staff and the contractor negotiated a revised project cost $14 million below the original bid price. The Authority's Board
approved the revised cost and authorized staff to enter into an agreement with the contractor. Even with the newly
negotiated bid price, the overall revised project cost remained $19 million over the original project cost in the contract
between the District and the Authority. The Authority requested additional funding as a result of the increased costs and
an additional $3,756,693 in 2008 Water Protection and Sustainability Trust Funds and $8,205,398 in 2009 District
funding were allocated to this project. Construction of the Facility Expansion Project will occur through three separate
contracts. The first contract, completed in May, focused on site preparation. The second contract is for construction of a
maintenance building, dewatering facility, filters, storage tanks, thickeners, and chemical feed and disinfection stations.
The third contract is for construction of an operations center. A portion of the expanded facilities has been online since
November 2008.
ACTION-TO-DATE: On-time/Ahead of Schedule
020 - Peace River Basin 177