MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L623
Venice Imp. BMPs Hatchett Creek Eastgate (Withdrawn)
Critical Project Milestones Projected Amended Actual
1. Contract Development & Execution
Draft Agreement to Management Services 3/19/07 2/28/07
Contract returned from Management Services 4/9/07 5/1/07
Contract sent to City 4/16/07 5/3/07
Signed contract returned from City 5/14/07 6/4/07
Contract Execution 5/28/07 6/6/07
Notice to Proceed 6/4/07 6/7/07
2. Critical Project Milestones
Acquire All Permits, Government Approvals, & Real Property Rights for Project 6/4/08
Complete Design and Permitting 6/4/08
Bidding and Contractor Selection 9/4/08
Commence Construction 11/4/08
Complete Construction 2/4/09
3. Project Closeout
Submit As-Builts 2/19/10
Contract Termination 3/19/10
Status As Of: October 29, 2008
On February 22, 2008, the City submitted a request for construction with no-permit required to the Sarasota Regulation
Department for upsizing the pipes at Laurel and Cypress. The City was originally going to construct a stormwater pond in
a local park off-site and have the water transported to this pond. During the pre-application meeting with Sarasota's
Regulation Department, they were informed that they would not receive a permit if they were transporting the water off
site. They decided to remove the pond from the plans and pursue construction with no permit required. On March 27,
2008 the City received notification from the Sarasota Regulation that a permit is not required for construction. The
revised construction with no-permit required will change the original project intent. The District received an updated
scope of work from the City on April 18, 2008. The District had concerns regarding whether the new scope of work
modified the objectives of the original plan. A meeting occurred on April 29, 2008 between the District and the City. The
District expressed their concerns regarding the change in scope of work and the potential loss of water quality
improvement. The District received a letter on May 12, 2008 from the City Engineer with the water quality improvement
calculations and cost benefit analysis. The District had concerns regarding the accuracy of the calculations. District Staff
contacted the City's Engineer and discussed the validity of the letter. Both concurred that there was no water quality
improvement without the stormwater pond. On June 13, 2008, the District received a letter from the City requesting to
withdraw the project due to an inability to improve water quality. District Staff sent a letter on June 26, 2008 accepting the
City's withdrawal request. A recap indicating contract termination will be included as an information item at the Manasota
Basin Board October 2008 meeting. Funds from this project have been liquidated and balance forwarded.
021 - Manasota Basin 307