MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L897
Highlands - Lake Clay Stormwater Retrofit
District Budgeted - Ad Valorem Based
Revenue
020 Peace River Basin 100,317 0 7,383 22,230
0 129,930
District Budgeted - Outside Revenue
Highlands Co - Lake Clay SW Retro
(L897)
Lake Placid - Lake Clay SW Retro
(L897)
Water Protection & Sust T.F. (Surface
Wtr Rstr)
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
31,250 0 0
0
31,250 0 0
0
93,750 (46,875) 0
0
Total:
Future
Funding
0
0
0
Total
Funding
31,250
31,250
46,875
$239,305
Critical Project Milestones Projected Amended Actual
Contract Development and Execution
Agreements Sent to Town and County 11/30/07 11/30/07
Agreement sent to Management Services 12/30/07 4/5/08
Agreement returned from Management Services 1/30/08 5/15/08
Final Agreements sent to Town and County 2/15/08 5/20/08
Signed Agreements returned from Town and County 4/15/08 11/17/08
Agreements fully executed 4/30/08 12/26/08
District Consultant Procurement
Consultant Selection 1/15/08 4/15/08
Consultant Agreement 9/30/08 11/30/08
NTP 10/30/08 12/30/08
Easement Acquisition
Survey and Geotech 1/30/09 2/27/09
Town agreement with land owner 4/30/09
Project Design and Permitting
30% Plans 8/30/09
60% Plans and Pre-Application 12/30/09
Final Design and Permit 3/30/10
Status As Of: August 25, 2009
This project requires three agreements; one with Highlands County, one with the Town of Lake Placid, and the third with
the project consultant. The Town met with the owner of one of the effected parking lots where stormwater treatment is
needed and an easement is needed to construct the stormwater project. A cooperative agreement (no funding) was
drafted with the Town of Lake Placid in May 2008 to secure easements necessary for the project. The revised
agreements were routed for approval to the District's Contracts staff and were sent to both the Town and County on
Sept. 3, 2008. The Town did not approve the agreement at their Sempterber meeting because of concerns on the long
term costs of maintaining the completed stormwater system. After minor modifications, the Town Council approved the
agreement on Oct. 28, 2008. The District submitted the Notice to Proceed to the Consultant to begin the preliminary
design work on Dec. 15, 2008. A project meeting was held on Jan. 21, 2009 to review the design alternatives and
easement requirements. A meeting was held between the private landowner, the Town and District on Feb. 5, 2009 to
discuss the donation of the easement to the Town. The Town and landowner drafted a letter of intent for the easement
donation. There was some disagreement on the conditions of the easement. Another meeting was held on April 23, 2009
to resolve the easement concerns. The concerns were resolved and the Town and land owner will proceed with the
easement donation. As of June 20, 2009, this project is experiencing delays associated with the easement agreement
between the Town and the landowner. District and Town staff will meet to review the draft easement agreement.
020 - Peace River Basin 301