MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L615
Sarasota Imp. BMPs Alligator Creek
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
District Budgeted - Ad Valorem Based
Revenue
021 Manasota Basin 1,131,885 0 3,476 6,793 375,000 1,517,154
Project Funds Not Budgeted by the
District
Sarasota County 2,345,000 0 375,000
0
0 2,720,000
Total:
Future
Funding
Total
Funding
$4,237,154
Critical Project Milestones Projected Amended Actual
1. Contract Development & Execution
Negotiate Cooperative Funding Agreement with County 10/31/06 1/4/07
Draft Agreement to Management Services 1/5/07 2/15/07 2/2/07
Agreement returned from Management Services 3/16/07 3/20/07
Contract sent to County for BOCC approval 3/16/07 3/28/07
Signed Contract returned from County 4/2/07 5/18/07 5/14/07
Contract Execution 4/16/07 5/25/07 5/15/07
Notice to Proceed 4/16/07 5/28/07 5/17/07
2. Critical Project Milestones
Complete Design and Permitting 5/17/07 10/1/10
Bidding and Contractor Selection 10/16/07 2/1/11
Commence Construction 10/16/07 3/1/11
Complete Construction 6/16/09 3/1/12
3. Project Close Out
Submit As-Builts 10/16/09 5/1/12
Contract Termination 11/30/10
Status As Of: August 26, 2009
Notice of FY2007 funding approval has been sent to the County's project manager. A meeting was held in August 2006
with the County to discuss the scope of work and schedule. The County submitted an FY2008 funding request in the
amount of $750,000 to cover second year funding of the multi-year funded project. The contract was sent to the County
for signature on March 28, 2007. Due to budgetary constraints District staff only included $375,000 in the FY2008
funding request. The Manasota Basin Board included the second year funding request of $375,000 in their FY2008
Budget. The County requested the remaining $375,000 in FY2009 to complete the project. The County withdrew its
FY2009 funding request because those funds would not be expended until FY2010. The County submitted a revised
project schedule that extends beyond the contract termination date. District staff has notified the County that a no cost
time extension would be required to extend the contract. District staff met with the County on December 29, 2008 to
discuss the project status. The County requested the remaining $375,000 in FY2010 to complete the project. The County
withdrew its FY2010 funding request because those funds would not be expended until FY2011. The County is currently
trying to resolve unexpected stage rises indicated by the modeling effort. The project design is currently at 65 percent.
021 - Manasota Basin 301