MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

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Sebring - WMPlan Sebring
Critical Project Milestones Projected Amended Actual
1. Critical Project Milestones
District logo will appear on all reports 11/1/05 8/1/05
2. Cooperator Agreement
Draft Agreement to Management Services 7/15/03 7/15/03
Draft Agreement Returned from Management Services 7/28/03 7/28/03
Peace River Basin Board Approval of Agreement 8/15/03 8/15/03
Governing Board Approval of Agreement 8/26/03 8/26/03
Cooperator Contract Executed (Revenue Agreement) 10/1/03 10/1/03
First Amend. to Cooperator Contract Executed (Expenditure) 1/30/04 1/30/03
Second Amend. to Cooperator Contract Executed (Revenue) 4/13/04 6/29/04
Third Amend. to Cooperator Contract Executed (FY2005 funding) 10/1/04 12/1/04
Fourth Amend. to Cooperator Contract Executed (FY2007 funding) (Annexed
Land)
10/1/06 8/29/06
Fifth Amend. to Cooperator Contract Executed (FY2008 funding) 10/1/07 2/12/08
3. Consultant Agreement
Consultant Agreement Executed 1/1/05 12/1/04
Consultant Notice to Proceed (Work Order #1 DTI & WE ) 1/1/05 12/2/04
3A. Work Order #1
Element 1, Digital Topographic Information Commence 5/1/04 7/15/04
Element 1, Digital Topographic Information Complete 3/1/05 2/7/05
Element 2, Watershed Evaluation Commence 5/1/05 2/15/05
Element 2, Watershed Evaluation Complete 11/1/05 9/2/05
4. Work Order #2
Work Order Executed (WMP) 9/13/05 9/13/05
Element 3, Watershed Management Plan Commence 11/1/05 9/13/05
Element 3, Watershed Management Plan Complete 3/1/06 6/1/06 6/1/06
5. Annexed Land
Consultant Agreement Executed 2/28/07 12/4/06
Notice to Proceed to Consultant 3/1/07 12/13/06
Element 1, Digital Topographic Information Commence 3/1/07 12/13/06
Element 2, Watershed Evaluation Commence 7/1/07 1/22/07
Element 1, Digital Topographic Information Complete 9/1/07 2/18/07
Element 3, Watershed Management Plan Commence 9/1/07
Element 2, Watershed Evaluation Complete 11/1/07
Element 3, Watershed Management Plan Complete 9/1/08 4/4/09
6. Contract Completion
Consultant Agreement Expiration (Annexed Land) 12/31/08 12/31/09
Cooperator Agreement Expiration (Annexed Land) 12/31/08 12/31/09
Status As Of: August 24, 2009
Status History: Staff prepared the Cooperative Funding Agreement which was approved by the Boards and signed by the
Executive Director on 10/01/2003. District staff prepared an amendment to incorporate the FY2005 funding and the
amendment was executed with an effective date of October 1, 2004. The District Staff prepared a contract for
engineering services with BCI to perform the Watershed Management Program. The project kick off meeting was held
on December 17, 2004. Work on the elements of the WMP for the then existing incorporated areas of the city was
completed. The City applied for cooperative funding for FY2007 to continue the WMP in the newly annexed areas of the
city south of Little Lake Jackson. The Basin Board budgeted $120,000 with revenue of $30,000 from Sebring for FY2007
for the next phase of the WMP for the city. A fourth contract amendment to incorporate the FY2007 funding to begin
work on the WMP for the newly annexed land south of Lake Jackson was executed by both parties. The District
continues to be the lead party in this agreement. The project kick off meeting for this phase of the work was held on
12/13/2006 and work began. The Digital Topographic Information deliverable has been submitted and approved. Work
on the Watershed Evaluation began and is continuing. The City applied for additional cooperative funding to complete the
remaining elements of the Watershed Management Plan for the annexed land and the Board budgeted $25,000 in
FY2008. The fifth amendment to the Agreement, to incorporate the FY2008 funding, has been executed. The consultant
is continuing work on the model setup and development. District staff met with the consultant on May 20, 2008 and on
August 20, 2008 to discuss project status. The amendment to the consultant agreement to incorporate the FY2008
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