MANASOTA & PEACE RIVER BBDs Meeting Notebook 10-21-09.docx

L674
Polk - Imp. BMPs Saddlebag Lake
be developed as a multi-year funded project contingent on the approval of future funding to complete the
Implementation of BMPs. This will require the submittal of a cooperative funding request each fiscal year until the
project is completed. If approved, this project will be ranked as a 1A project in future fiscal years. The County will
manage the project, where the District project manager must approve any agreements to accomplish project tasks.
Prior
Funding
Cumulative FY 2009 FY2010
Transfers Funding Funding
District Budgeted - Ad Valorem Based
Revenue
020 Peace River Basin 1,059,607 (275,000) 2,594 2,625
0 789,826
Project Funds Not Budgeted by the
District
Polk County 1,050,000 0 0
0
0 1,050,000
Total:
Future
Funding
Total
Funding
$1,839,826
Critical Project Milestones Projected Amended Actual
1. Cooperative Funding Expenditure Agreement
Executive Cooperative Funding Agreement 11/30/06
District Logo on Plans 3/19/08
Design & Permitting Complete 3/19/08
Bidding and Contractor Selection complete 6/30/08
Land acquisition complete 6/30/08
District Logo on Construction signs 7/31/08
Commence Construction 7/31/08
Complete Construction 7/31/09
Contract Expiration 12/31/11
2. Consultant Services Agreement
Design and Permitting Complete 3/19/08
Status As Of: August 24, 2009
In December 2006, the District entered into an agreement with Polk County for the Saddlebag Lake Watershed
Implementation of Best Management Practices (BMPs) project (L674). The project involves the design, permitting, and
construction of conveyance improvements to enhance flood protection. The total project budget in the agreement,
$2,100,000 ($1,050,000 District¿s share), was based upon the preliminary design. As of this writing, construction is
substantially complete; and County staff indicate the total cost of the project will be less than budgeted. In January 21,
2009, the District entered into a separate agreement with Polk County for the Saddle Creek Watershed Implementation
of BMPs project (N122). The project involves the construction of bank stabilization measures in the Lake Parker Outfall
System that conveys water from the lake to Saddle Creek. The project budget in the agreement, $540,000 ($270,000
District¿s share), was based on the preliminary design. The County received construction bids in April 2009, and
estimates the project costs will be approximately $550,000 more than the original budget. As a result, the County
requested that $550,000 ($275,000 District¿s share) be transferred from the Saddlebag Lake Watershed project (L674)
to the Saddle Creek Watershed project (N122) to cover the cost increase. At their June 6, 2009 meeting, the Pease
River Basin Board approved the transfer of $275,000 from the Saddlebag Lake Watershed project to the Saddle Creek
Watershed project. The District's fiscal year 2009 budget has been revised accordingly. $110, 901 has been invoiced
and paid to date for the Saddlebag Lake Watershd project. Construction is substantially complete. No further action is
needed to expedite this project.
020 - Peace River Basin 289