Organizational Development for Knowledge Management at Water ...

ATTACHMENTS
£ There is a Title in the attachment that clearly describes the attachment.
£ Proper attachment designators are used.
A = Agenda (used to provide format for meeting agendas)
C = Chart (a flowchart, troubleshooting diagram, or reference table, flip-chart, wall chart, etc., that does not require
information to be entered into it).
D = Drawing (used for CAD drawings, schematics, etc.)
E = Exercise (for USU-developed training exercises, please use the “M” prefix instead of the “E”)
F = Form (used when information of a restricted size is to be filled into pre-designated fields, can be filled out on
paper or electronically)
G = Graphic (used for graphics or pictures, such as examples of completed forms, templates, or reports, or screen
prints)
I = Information/Instructions (used for instructions, user’s guides, manuals, scripts, handouts, classroom
instructor/student guides, job aids, frequently-asked questions (FAQs) and other performance-support tools)
M = Measurement (Used for evaluating or measuring student/participant understanding of course materials or other
training events; includes, but not limited to: exercises, quizzes, skill-checks, role-plays, scored or unscored
written assessments, oral exams, field evaluations, apprenticeship qualifications [“quals”], etc.)
P = Policy (used to define an organizational principle, rule, or established course of action to be followed regarding
Colorado Springs Utilities)
Q = Questionnaire (used for information gathering tools such as surveys)
R = Record (used when a record of a process is maintained in the document binder)
S = Slide (used to identify a PowerPoint slide file or an overhead-projector transparency)
T = Template (used when a standard format is desired, but a specific field size is not practical)
£ The footer is formatted correctly:
Attachment number (mm/yyyy)
Page x of y
Ex. F01-00002 (12/2003) Page 1 of 3
(Note: (mm/yyyy) = release or revision date of the attachment.)
£ If using a scanned image, the image is pasted into Word and has the proper header and footer information.
QBD DOCUMENT BINDER SCREEN
FIELDS COMPLETED £ Owner £ Division
£ Department £ Section
£ Location
SEARCH FIELDS £ Description. This section contains a brief description of the process document. May be
similar to the Purpose section in the document.
£ Keywords. This section contains keywords that a user may use to search for the process.
Different words and phrases are separated by a comma.
DOCUMENT TITLE £ Describes the process.
£ Not all in Capitals.
£ Same as Parent Document.
SIGNATURE COVERAGE £ Owner and Approver are not the same person.
£ All individuals or representatives of groups listed in the Responsibilities section of the
Parent Document are listed as Approvers.
£ Appropriate supervisor/manager is listed as an approver.
£ Entered individuals or distribution list in Notification field
©2011 Water Research Foundation. ALL RIGHTS RESERVED.