Leading with Emotional Intelligence: Hands-On ... - always yours

162 LEADING WITH EMOTIONAL INTELLIGENCE
Team Meetings and shorter Stand-Up Meetings. You will discover
information about how to orchestrate other kinds of meetings in the
Developing Others and Communication and Empathy chapters.
14. TEAM MEETINGS
Team meetings are usually held weekly or bi-weekly. They are
more frequent when you are involved in a big project. After 9/11,
Rudy Giuliani held a daily morning meeting with the top 20 department
heads. It was his key management tool to make sure he and
everyone else knew what was happening and how they needed to
respond after the tragedy.
HOW TO SET UP AND RUN AN EFFECTIVE TEAM MEETING
Here are the key tasks that should occur before, during, and
after a team meeting:
Before
The leader or meeting owner should:
• Defi ne the purpose and objective of the meeting.
• Select participants.
• Secure the room and equipment.
• Prepare the agenda and send it out ahead of time. Ask if
there are items people want on the agenda and include
them.
• Make a fi nal check on the meeting room.
During
The leader or meeting owner should:
• Start promptly.
• Select a scribe to take minutes.
• At the start of the meeting, prioritize the agenda with
time frames and then manage the time.
• Follow specific team guidelines you have created. (See
page 164.)