Leading with Emotional Intelligence: Hands-On ... - always yours

TEAMWORK AND COLLABORATION TOOLS AND STRATEGIES 165
FACILITATOR
Your role is to keep the meeting going and to follow the agenda.
State the purpose and end result of the meeting. Go through the
agenda. Enforce the guidelines. Consider using a “latecomer’s jar”
to fi ne someone if he or she is late. Stop people if they go off on
tangents. Honor the time limits or appoint a timekeeper to do so.
Ask how much time people need on new topics. Use a “parking lot”
for items that are not part of the agenda but need to be discussed
at another time.
SCRIBE
Your role is to take notes (minutes) of the meeting so the facilitator
can focus on the content and process. Document key issues
and decisions made, with actions highlighting responsible parties.
Make sure the minutes are distributed to all the participants within
a 48-hour time frame.
PARTICIPANTS
All participants are expected to add value to the meeting and
follow the guidelines. If you can’t make it to a meeting, it is your
responsibility to notify others.
17. “STAND-UPS”—SHORT TEAM MEETINGS
Short 10- to 15-minute meetings are a powerful means to promote
teamwork and communication. Paulette Jones referred to them
as “red flag meetings” in her Star Profi le. Other people call them
“huddles.” The stand-ups are done standing up, thus the name. This
is not time to get comfortable. Instead, your team stands in a circle,
and each person has an opportunity to say something or pass. This
is not a problem-solving meeting. (Use your team meeting for that.)
Make sure that tangents are curtailed and topics between only two
people are taken off-line.
Acceptable topics are: