RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Assign Default Tran Codes by Course, Pass Type, Date, Etc.
1 Go to Files � Golf � Default Golf Green Fees.
2 Click Add. You will proceed to the Fee Information for New Course screen.
3 Enter or select a course code.
4 Enter the description for this default greens fee record.
5 Select the days of the week on which you want this default green fee to apply.
6 Select the date range on which you want this default green fee to apply.
7 Select the time range on which you want this default green fee to apply.
8 Enter or select the pass types on which you want this default green fee to apply.
Note: To select more than one code from the picklist, hold down the Control key.
9 Enter the default 18 hole tran code you want to use for GUI (GolfTrac), WebTrac, and TeleTrac.
10 Enter the default 9 hole tran code you want to use for GUI (GolfTrac), WebTrac, and TeleTrac.
11 Click OK.
12 Repeat steps 2–11 to enter more default golf green fees.
13 Click Exit to return to the Main Menu.
Setting Up a Weather Record
The following steps assume that you have already set up your golf courses using the Golf Course
Maintenance program.
If you have not set up your golf courses you will be able to add them "on the fly," although the
steps for doing so are not described in detail.
1 Go to Files � Golf � Weather Maintenance.
2 Click Add. You will continue to the Weather Core Information screen.
3 Enter or select the golf course for which you wish to enter weather information.
4 Enter or select the date for which you wish to enter weather information.
5 Click Next. Select the appropriate Course Open Status, Temperature Rating, Humidity Rating, Wind Rating, and
Precipitation Rating for the selected day and golf course.
6 Fill in all other fields or leave their default settings. Press F1 for screen-level Help as necessary.
7 Click Done.
8 Click Exit.
Setting Up a Player’s Handicap
The following steps assume that:
• You have already set up your Golf Courses using Golf Course Maintenance.
• You have set up the player and his/her golf membership pass using Pass Member Maintenance.
If you have not set up your Golf Courses you will be able to add them "on the fly," although the
steps for doing so are not described in detail.
1 Go to Files � Pass � Pass Member Maintenance. You will proceed to the Pass Update Family Member
Selection screen.
2 Enter the pass member’s name, pass number (or swipe the ID card), or Social Security number. Click Name
Search, Pass Number, or Soc Sec No. On the Family Member Listing screen, highlight the member golf pass
and click Select. You will proceed to the Pass Member Core Info screen.
3 Click the Golfer Info radio button at the top of the screen. You will advance to the Golfer Info screen.
4 Click Handicap.
6 If no handicap scores currently exist for the golfer, you will be prompted as to whether you wish to add one. Click
Yes.
OR
If scores do currently exist for the golfer, you will proceed to Handicap Score Listing screen. Click Add.
6/9/2008 102 Vermont Systems, Inc.