RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
17 In the Pay Amt field, enter a payment amount equal to the amount of the deposit that you just refunded and enter
a Pay Code of 2 (or your Pay Code that equals "Cash").
18 You will be prompted to continue to the Manual Apply screen if there are multiple items for which the household
has a balance. Click Yes, then select the item(s) that you would like to make the payment against.
19 Click Print to print a payment receipt.
Charging a Damage Fee for a Facility Reservation
1 Go to Daily � Facility � Facility Deposit Changes. You will proceed to the Facility Reservation Household
Selection screen.
2 In the Lookup field, enter the name of the household or organization for which you wish to charge a damage fee.
3 Press Enter. You will proceed to the Household Listing screen.
4 Highlight the household or organization for which you wish to charge a damage fee.
5 Click Select. You will proceed to the Deposit Changes screen.
6 Highlight the facility reservation transaction for which you wish to charge a damage fee.
7 Click Update Deposits. You will proceed to the Deposit Revision screen.
8 Decrease the Deposit Charged value to 0.00. This will automatically update the Amount Due field with the same
dollar amount, as though you were going to refund the entire amount.
9 Then, to apply any incurred Damage Fees, enter an amount in the Damage Fee field then right-click or press F9
from within the Damage Bill Code field to select the appropriate Damage Bill Code.
Note: A Damage Bill Code is required if you enter an amount in the Damage Fee field.
10 Click OK. You will return to the Deposit Changes screen.
Note the amount in the New Mod/Dep Balance field. If this amount is now greater than or equal
to zero, you will proceed to the Payment Update screen. If this amount is less than zero, you will
proceed to the Refund Update screen.
11 Click Payment/Refund to proceed to the Payment Update screen (if the New Deposit Balance is greater than or
equal to zero).
12 In the Pay Amt field, enter the damage fee being paid at this time.
13 Select the appropriate Pay Code.
14 Click Print or No Print.
Adding Additional Information to a Facility Reservation
Entering Event Type, Site Type, and/or Print Options for a Facility
Reservation
The following steps assume that you have set up your F/R Event Type, F/R Site Type and F/R
Print Opt user codes in User Code Maintenance (File Maintenance � System � Other
Maintenance).
1 Click the Facility Reservations hot button.
OR
Go to Daily � Facility � Facility Reservations. You will proceed to the Facility Reservation Household Selection
screen.
2 Type the name of the household or organization for which you wish to process a facility reservation and press
Enter. You will proceed to the Household Listing screen.
3 Highlight the applicable household or organization and press Enter or click Select. You will proceed to the
Facility Reservations screen.
4 Select the appropriate facility in the Facility field.
5 Enter the appropriate beginning and ending reservation dates in the From and To fields.
6 Enter the appropriate reservation times in the Start and End fields.
7 Click Add Info to proceed to the Facility Reservation Additional Information screen.
8 Select the appropriate Event Type, Site Type, and Print Options.
9 Click OK. You will return to the Facility Reservations screen.
Vermont Systems, Inc. 175 06/09/08