RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
time. The corresponding back nine tee time is determined by the time limit entered on the Course
Maintenance screen. The time is added to the front nine tee time to determine the corresponding
back nine tee time.
For example, if the course on which you wish to reserve a tee time had a 2 hour and 15 minute
time limit and you reserved a 9:00 tee time for 18 holes for four slots, the number on the front nine
screen at 09:00 would read 0/0. For the same reservation the back nine screen would read 0 on
the 11:15 time block designating the 11:15 tee time on the 10 th hole was full. Conversely if you
had someone who wanted to play 9 holes at 10:00 with two other golfers and the front nine was
already booked you could process a reservation for an open back nine tee time at 10:00. The
back nine 10:00 time slot would read 1 showing that 3 slots had been booked and one remained.
The front nine screen would read 4/1 at the 7:45 time slot showing that only one golfer could play
18 holes starting at the 7:45 time slot since the back nine time slot of 10:00 (7:45 + 2hrs 15 min =
10:00) had already been booked for three slots.
Important Note: After reviewing the basic tee time reservation procedure outlined below decide
how your organization processes tee time reservations and review the corresponding step-bystep
instructions outlined in the How do you Process Tee Time Reservations? links section below.
This will teach you how to use this program for your situation to GolfTrac’s utmost capability.
See Also: Tee Time Reservation Methods
1 Click the tee time button for which you wish to process a tee time reservation.
2 You will continue to the Tee Time Update screen. This is where you will be able to select the golfer who is making
the tee time reservation.
If you know the golfer’s membership number:
Use the keypad at the top of the screen to enter the golfer’s number. Touch the Enter key and then enter the
number of slots to reserve in the slots number field. Notice that all of the fields at the bottom of the screen have
been filled with this golfer’s information.
If you want to look up the golfer’s membership/Household number:
Touch twice or touch the picklist graphic next to either the pass member of household field. You will proceed to a
Pass Member or Household picklist. Highlight the individual for whom you wish to process a tee time reservation.
Then touch the appropriate number button to indicate the number of slots that this individual would like to
reserve. Touch the Enter button. You will return to the Tee Time Update screen where all selected data is
displayed on the screen.
If you want to enter the name of someone not in your RecTrac database:
Touch twice in the Name field to proceed to a keypad. Type the name of the individual using the keypad, then
touch the ‘/’ key followed by a number designating the number of slots that this individual wishes to reserve.
3 Touch the OK button. You will return to the Tee Time Reservation screen. Notice that the color surrounding this
tee time button has changed. Based on the number of slots you selected the box will display as either Blue
(designates partially available time slot) or Red (unavailable time slot). Green designates a totally available time
slot.
4 Touch Exit to return to the Main Menu.
Golfer Tee Time Update
Reserving a Tee Time
These instructions list the minimum information required to process a single Tee Time
reservation. Press F1 for field-level Help and more detailed information as needed. These
instructions also assume that you have generated tee times for the selected golf courses.
1 Go to Daily � Golf � Block Tee Sheet
OR
Go to Daily � Golf � Rolling Tee Sheet
OR
Daily � Golf � Multi Course Tee Sheet
2 Using the mouse, click on the Tee Time you wish to reserve. You will proceed to the - Assign
Reservees for on screen.
Vermont Systems, Inc. 261 06/09/08