RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
The
Scenario
Your Cash Drawer
Totals by Tender Type
Cash Journal by Tender
& Net Debits/Credits
If the Cash Journal and GL totals match,
but you have more money than the Cash Journal and GL say you should have:
Recount your cash drawer. You may have miscounted the total.
OR
GL Distribution Net
Debits/Credits
If your cash drawer recount holds up, then match up each check and credit card receipt by name or
number to the Cash Journal Detail. You may find that an extra check or credit card item was put into your
drawer, but not processed in RecTrac. Unfortunately, if the extra $ is cash, it may be more difficult to find
out which household it belongs to. If you save copies of all receipts for the day, match them up with the
cash drawer items. To correct the problem, find the household in question, process the transaction and
apply the payment.
OR
If the above steps don’t yield you an answer, you may post the "cash over" as a miscellaneous transaction
for the day.
**********************************************************************************************************************
Cash Short $90 - Check
$30 - Cash
$25 - Credit Card
Total $155
$90 - Check
$25 - Cash
$45 - Credit Card
Total $160
If the Cash Journal and GL totals match,
$10 Sales Tax
$135 Programs
$15 T-shirt Sales
Total $160
but you have less money than the Cash Journal and GL say you should have:
Recount your cash drawer. You may have miscounted the total.
OR
If your cash drawer recount holds up, then match up each check and credit card receipt by name or
number to the Cash Journal Detail. You may find that an extra payment was processed in RecTrac, with
no money put into your drawer. (This sometimes happens if you have setup RecTrac to default to "full
payments" on the payment screen, and you quickly advance through the payment screen, thus posting a
payment that was never made.) Unfortunately, if the $ short is cash, it may be more difficult to find out
what household had a payment applied in error. If you save copies of all receipts for the day, match them
up with the cash drawer items. To correct the problem, find the household in question, reverse the
transaction and process again with no payment.
OR
If the above steps don’t yield you an answer, you may post the "cash short" as a miscellaneous
transaction for the day.
**********************************************************************************************************************
RecTrac
Out Of
Balance
$90 - Check
$25 - Cash
$45 - Credit Card
Total $160
$90 - Check
$25 - Cash
$45 - Credit Card
Total $160
$5 Sales Tax
$135 Programs
$15 T-shirt Sales
Total $155
6/9/2008 312 Vermont Systems, Inc.