RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Reserving a Facility Through Its Closed Hours
The 24 Hour option on the Facility Reservations screen allows you to reserve a facility through its
closed hours.
For example, assume that you were reserving a facility that had normal operating hours from
8:00am to 11:00pm (the facility is closed from 11:00pm to 8:00am) and you were creating a
reservation for the following dates and times:
From Date Start Time To Date End Time
01/01 10:00am 01/02 06:00pm
24 Hour NOT Checked 24 Hour Checked
The reservation would run from
10:00am to 11:00pm (the closing
time) on 01/01.
And then again from 8:00am (the
opening time) to 6:00pm on 01/02.
The reservation would run from 10:00am
on 01/01 through 6:00pm on 01/02. The
reservation would run through the
facility’s closed hours.
All facility reservation fees would be updated automatically by the system as appropriate.
1 Click the Facility Reservations hot button.
OR
Go to Daily � Facility � Facility Reservations. You will proceed to the Facility Reservation Household Selection
screen.
2 Type the name of the household or organization for which you are processing a facility reservation and press the
Enter key. You will proceed to the Household Listing screen.
3 Highlight the household or organization and press Enter or click Select. You will proceed to the Facility
Reservations screen.
4 In the Facility field, select the facility that you wish to reserve.
5 Enter the dates for which you wish to create the reservation.
6 Enter the times that run through the facility’s closing times.
7 Select the 24 Hrs option. Depending on the hours that you establish for your reservation, the 24 Hrs field may be
automatically selected by the system.
8 Click Select to add this reservation to the Current Transaction Listing Browser Box.
9 Click Payment to process the reservations listed in the Browser Box. You will proceed to the Payment Update
screen.
10 In the Pay Amt field, enter the current amount begin paid by the household. Press F1 for field-level Help as
needed.
11 Click Print to continue to the Output Selection screen where you may elect to preview and/or print the resulting
receipt.
Creating a New Reservation Based on an Existing Reservation
1 Go to Daily � Facility � Event Processing/Reservations Clone. You will proceed to the Event
Processing/Reservations Clone Household Selection screen.
2 Type the name of the household or organization for which you wish create a new reservation and press Enter.
You will proceed to the Household Listing screen.
3 Highlight the applicable household or organization and press Enter or click Select. You will proceed to the Event
Processing/Reservations Clone screen.
4 Choose whether you want to include facility reservations in your search criteria.
5 Choose whether you want to include rental reservations in your search criteria.
6 Select the Update Fees option if you want to charge fees other than what was charged for the original
transaction.
Vermont Systems, Inc. 169 06/09/08