RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
5 Select whether you want the selected lockers new status entries to be set to Active, Inactive or be left as the
Current entry.
6 Select whether you want the selected lockers new condition entries to be set to Good, Damaged, Totalled or be
left as the Current entry.
7 Click Process. The conversion process will begin.
8 When the conversion is complete, a message will display. Click OK.
9 Repeat steps 2–8 for each grouping of lockers that you wish to convert.
10 Click Exit.
Deleting a Range of Lockers
The Locker Purge program allows you to purge specified lockers in selected locker rooms from
your database.
IMPORTANT NOTE: This function should be performed with caution—it will delete all selected
lockers and their history from your database.
1 Go to Period End � Lock � Locker Purge.
2 In the Beginning Locker Room and Ending Locker Room fields, enter or select the range of locker rooms in
which you wish to delete existing locker records and history.
3 In the Beginning Locker and Ending Locker fields, enter or select the range of lockers that you wish to delete.
4 Select the Print Purge Journal option if you want to print a listing of the purged lockers after the purge is
complete.
5 Click Process. The purging process will begin.
6 A message box will appear asking you if you wish to continue with the purge. Click Yes.
7 When the purge is complete a message box will display. Click OK.
8 Repeat steps 2–7 for each range of lockers that you wish to delete.
9 Click Exit.
Deleting a Range of Lock Records
The Lock Purge program allows you to delete a range of locks from your system.
1 Go to Period End � Lock � Lock Purge.
2 In the Beginning Lock and Ending Lock fields, enter or select the range of lock records that you wish to delete.
3 Select the Print Purge Journal option if you want to print a listing of the purged lockers after the purge is
complete.
4 Click Process.
5 A message box will display that asks you if you wish to continue with the purge. Click Yes.
6 When the purge is complete a message box will display. Click OK.
7 Repeat steps 2–6 for each range of lock records that you wish to delete.
8 Click Exit.
Updating a Range of Locker Prices
Update the Bill Code:
1 Go to Files � System � Finance Codes Maintenance � Bill Code Maintenance.
2 Highlight the bill code linked to the selected range of lockers—the bill code will have be type LK. Click Change.
3 Click Next. You will continue to the Bill Code Maintenance - Rate Information screen.
4 In the Default Amount field, enter the updated price amount.
5 Click Done to save your changes and return to the Bill Code Maintenance screen.
6 Click Exit.
Vermont Systems, Inc. 435 06/09/08