RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
6 Fill in the Destination Bank Name field only if using the auto-debit payment feature in RecTrac AND if your bank
sends the transferred funds on to another bank. Enter the name of the final destination bank, if applicable..
7 In the Orig DFI ID/Trace field, enter the originating DFI ID/Trace. Your bank should provide you with this number.
8 In the Company ID field, enter your company ID. Your bank should provide you with this number.
9 In the Credit Account Type field, enter the select whether you organization deposits revenue generated by
installment auto debit transactions into a Checking or Savings account. Your selection in this field will affect the
layout of the ACH file layout.
10 Select whether you want space characters or zeros (0) on the 5 record positions (76–78).
11 Select whether you want an A or 1 character on the 1 record position (34).
12 In the ACH File Header field, enter the header to use on the ACH file.
13 In the ACH File field, enter the path and name of the ACH to be created.
For example, c:\vsi\rectrac\export\auto.txt.
14 In the ACH Pay Code field, enter the pay code to use for checking/savings auto debits.
15 In the CC Pay Code field, enter the pay code to use for credit card auto debits.
16 In the Pay Drawer field, enter the pay drawer to use for auto debit transactions.
17 Check the Charge New Fees option if you want to run installment billing in the normal manner. DE-select this
toggle if you wish to run installment billing WITHOUT charging new fees.
VSI recommends that users ALWAYS select this option. Call VSI to discuss the database ramifications before
choosing to deselect this option.
18 Select whether you want the billing option to default to Installment Bill or Auto-Debit.
19 Check the Unique Routing #s option if you will be using only unique routing numbers to calculating the hash
total on the ACH file. If this option is selected, any routing numbers that are listed more than once will be counted
one time only. If this option is NOT selected, any routing numbers that are listed more than once will be counted
each time.
19 Check the Truncate Hash Total to 10 Digits option if you wish to truncate (shorten) the hash total in your ACH
file to ten digits.
20 Check the Include Additional Fill Lines to Complete Block option to fill the end of the file with 9’s to make the
number of line items on this file equal to the block count. One block equals ten line items.
For example, if there are a total of 11 line items on the file, the block count equals two. So, in this case the
program would add nine additional lines of 9’s to make a total of 20 lines.
21 Check the Apply Credit Balance to Auto-Debit option if you want to subtract credit balances from auto-debit
amounts. When you select this option, the Installment Billing Log will display columns for New Fees, Credit Used,
Bill Amount, and Previous Balance which will show the applicable transition of funds.
22 Click Done to save your changes and exit to the Main Menu screen.
23 Click Cancel to exit without saving your changes.
Setting the Default Receivables GL Parameters
The Receivables GL Parameters Update program is used to specify global receivables GL codes
to be used when the receivables GL code is not specified at the bill code/transaction code level.
1 Go to Files � System � Finance Codes Maintenance � Receivables GL Parameters Update.
2 In the Global/Tax Receivables G/L Code field, enter the GL code to be used for global and/or tax accounts
receivable.
3 In the Global/Tax Receivables Cost Center field, enter the cost center to be used for global and/or tax accounts
receivable, if applicable.
4 In the Pass Visit Receivables G/L Code field, enter the GL code to be used for pass visit accounts receivable.
5 In the Pass Visit Receivables Cost Center field, enter the cost center to be used for pass visit accounts
receivable, if applicable.
6 In the Deposit Receivables G/L Code field, enter the GL code to be used for deposit accounts receivable.
7 In the Deposit Receivables Cost Center field, enter the cost center to be used for deposit accounts receivable,
if applicable.
8 Click Done to save your changes and exit to the Main Menu.
Vermont Systems, Inc. 23 06/09/08