RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
See Also:
If applicable, only after all RecTrac users have balanced individually, as well as by location, and
in total, you are ready to run the RecTrac G/L Interface program to create a summary batch file
containing the day’s RecTrac transactions for automatic posting to your financial accounting
system (e.g., VSI’s FinTrac, etc.). As an alternative to the GL Interface, you can forward the daily
summary reports to your finance office for manual posting of the summary total entries generated
by RecTrac to the applicable general ledger accounts.
As part of the RecTrac to FinTrac Interface process, entries to offset the credits and debits in the
general ledger are created for each payment code during the interface import into FinTrac.
As part of the RecTrac to Army Interface process, offset entries to the credits and debits of the
general ledger entries are created for each payment code during the interface file creation.
What to Do at End of Shift/Day
What to Send to Finance at End of Day
What to Check if You Are Out of Balance
Finding Out Who Owes You Money
1 Go to Reports � Global � Global Financial Reports � Global HH Trial Balance.
2 Click Default Settings to include all potential households and modules.
3 Make any changes to these default settings as required.
4 In the Minimum Balance to Show field, enter 0.01 to show any household that owes any amount.
5 Click Print.
Finding Out Who Your Organization Owes Money To
1 Go to Reports � Global � Global Financial Reports � Global HH Trial Balance.
2 Click Default Settings to include all potential households and modules.
3 Make any changes to these default settings as required.
4 In the Minimum Balance to Show field, enter "-0.01" to show any household that is owed any amount.
5 Click Print.
List of All Financial Reports (by title)
This Report: Gives You This Information:
40 Column Cash Journal Cash receipts sorted by date, cash drawer or receipt
number in 40 column receipt format.
Bill Codes Print Bill codes setup info
Total debits and credits by payment type for date range
in 40 column receipt format.
Total debits and credits for date range in 40 column
receipt format
Bill Code Revenue Report Revenue earnings broken down by bill code type and bill
code
6/9/2008 20 Vermont Systems, Inc.