RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Marines Credit Card Verification Procedure
The Marines credit card verification procedure is comprised of several steps. The following
diagram and step-by-step overview explain this process in more detail. It is important to note that
both of the procedures listed as running on the RecTrac User’s PC (the RecTrac database and
DLL) will be activated when the user launches the RecTrac icon. In addition, this process will run
without any additional user interaction once all of the settings are correctly entered.
1 A RecTrac customer purchases an activity registration, pass membership, POS item, etc. using a credit card. The
RecTrac user processes the transaction as usual.
2 The RecTrac database sends the credit card information to the DLL process currently running on the PC.
3 The DLL communicates the credit card information to the Marines Unix box.
4 The Marines Unix box transmits the credit card information to an external credit card processor who verifies the
credit card.
5 The Credit Card processor transmits the resulting verification information back to the Marines Unix box.
6 The Unix box communicates the verification information back to the DLL.
7 The DLL tells RecTrac whether or not the credit card was accepted or declined and the RecTrac database either
completes the transaction or displays a message to notify the RecTrac user that for some reason the card was
declined.
Marines Check Verification Procedure
The Marines check verification procedure is comprised of several steps. The following diagram
and step-by-step overview explain this process in more detail. It is important to note that both of
the procedures listed as running on the RecTrac User’s PC (the RecTrac db and DLL) will be
activated when the user launches his or her RecTrac icon. In addition, this process will run
without any additional user interaction once all of the settings are correctly entered.
1 A RecTrac customer purchases an activity registration, pass membership, POS item, etc. and pays with a check.
The RecTrac user processes the transaction as usual.
2 The RecTrac database sends the check information to the DLL process currently running on the user’s machine.
3 The DLL communicates the check information to the Marines Unix box. The Marines Unix box verifies that the
customer is NOT on the "bad check list" and that he/she has not exceeded the maximum check limit ($200.00) for
this day.
4 The Marines Unix box communicates the verification information back to the DLL.
5 The DLL tells RecTrac whether or not the customer’s check was accepted and the RecTrac database either
completes the transaction or displays a message to notify the RecTrac user that for some reason the check
cannot be accepted.
Swapping Payment
Swapping Payment Between Different Transactions in the Same
Module
1 Go to Daily � � Transaction Payment Swap.
2 In the Lookup field, type all of part of the household name for which you wish to swap payment and press Enter.
OR
Enter the household ID number, the primary guardian’s home phone number, the primary guardian’s work phone
number, or the family member’s name, and click the appropriate lookup button. You will proceed to the
Household or Family Member Listing screen, depending on the lookup option selected on the previous screen.
3 Highlight the household or family member for whom you wish to process activity enrollments and press Enter or
click Select. You will proceed to the Payment Swap screen.
4 Highlight the transaction(s) in the From Transaction browser box that has a Fee Paid amount you want to swap
to another transaction.
6/9/2008 148 Vermont Systems, Inc.