RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
Setting Up a Medical Condition Code
1 Go to Files � CYS � CYS Medical Maintenance � Medical Condition Maintenance.
2 Click Add. You will continue to the Medical Condition Code Core Information screen.
3 Enter a Medical Condition code consisting of eight or fewer alphanumeric characters.
For example, DDELAY.
4 Click Next. Enter a Description to accompany the medical condition code.
For example, Developmental Delay.
5 Fill in all other fields or leave their default settings. Press F1 for field-level Help as necessary.
6 Click Done. You will return to the Medical Condition Code Maintenance screen.
7 Repeat steps 2–6 for every Medical Condition Code that you wish to add to the system.
8 When you have finished adding codes, click Exit.
Linking a Medical Condition Code to a Family Member
The following steps assume that:
• You have already set up medical condition codes using the Medical Condition Code Maintenance program.
• You have already set up your households and family members using the Household and Family Member
Maintenance programs.
1 Go to Files � Activity � Household Maintenance.
2 You will proceed to the Activity Household Selection screen. Click Sponsor Name to proceed to the Household
Listing screen.
3 Highlight the household of the family member to which you wish to link a medical condition code. Click Select.
You will proceed to the Household Maintenance screen.
4 Click Members. You will proceed to the Family Listing screen.
5 Highlight the family member to which you wish to link a medical condition code. Click Change. You will proceed
to the Family Member Maintenance - Core Information screen.
6 Select the Medical radio set option at the top of the screen. You will proceed to the Family Member Maintenance
- Medical screen.
7 Click Add Med. You will proceed to the Medical Record Update screen.
8 Select the Med Condition toggle.
9 In the Med Code field, press the F9 key or right-click from within the field to select the appropriate medical
condition code from the picklist.
10 Fill in all other fields or leave their default settings. Press F1 for field-level Help as necessary.
11 Click Update. You will return to the Family Member Maintenance - Medical screen.
12 Repeat steps 7–11 for every medical condition code that you wish to add to this family member record.
13 Click Done. You will return to the Family Member Listing screen.
14 Click Exit to return to the Household Selection screen.
15 Click Exit to return to the Main Menu.
Setting Up a Medication Code
1 Go to Files � CYS � CYS Medical Maintenance � Medications Maintenance.
2 Click Add. You will continue to the Medication Code Core Information screen.
3 Enter a Medication code consisting of eight or fewer alphanumeric characters.
For example, INSULIN.
4 Click Next. Enter a Description to accompany the medication code.
For example, Insulin Injection.
5 Fill in all other fields or leave their default settings. Press F1 for field-level Help as necessary.
6 Click Done. You will return to the Medication Code Maintenance screen.
7 Repeat steps 2–6 for every Medication Code that you wish to add to the system.
6/9/2008 118 Vermont Systems, Inc.