RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Printing Bar Coded Rental Item Labels
You can create rental item labels with bar codes in RecTrac for use in the Rental Module. Having
bar codes on rental items saves many keystrokes and increases accuracy during rental check
out/in. To use bar codes, you must attach a bar code reader as a peripheral input device.
Setup:
1 If you plan to print your rental item labels on laser labels, then you must first setup a laser label template. In (Files
- System - Other - ) Laser Label Template Maintenance: Add or edit any one of the TAG templates found on the
Label Maintenance browser. These templates are pre-defined to fit on Avery 5160 or 5161 label sizes. Be sure
that any rental item template you add is coded with Type = Bar Code Label. You may choose the pitch according
to how much needs to fit on the labels. Remember: the smaller the pitch number, the larger the font is.
• If you plan to print Item Numbers and/or Serial Numbers on the labels, you will need to add a line for each.
Default Label Information Print Item
Number
+ Serial
#
Then Use A:
Rental Item Description No No 1 line label template
Rental Item Description No Yes 2 line label template
Rental Item Description Yes No 2 line label template
Rental Item Description Yes Yes 3 line label template
2 If you plan to print your rental item labels on a dot matrix printer, there are no prior setup steps.
Creating the Labels:
1 Go to Reports → Rental → Rental Item Labels.
2 Pick and choose among the selection criteria to get a very small sub-population for test printing. Choose whether
you want to print item numbers and/or serial numbers on the labels. Choose whether you'll be printing Laser or
Matrix labels. If Matrix labels, complete the other fields as needed, and press F1 if you need field level Help.
3 Click Print to print a test sheet of labels. Print it on plain paper and hold it up to the label stock to see how close it
aligns. You may need to adjust the label margins, page size or font (here or in Laser Label Template File
Maintenance - see Step 1).
4 When you have made all necessary adjustments to produce a perfect test label, return to the selection criteria to
get the whole selection that you want. When you are satisfied with the range selected, click Print.
5 When you print, a file called ZZZ.LBL (where ZZZ stands for your 3 character user ID) will be saved to your
Export Location, as defined in Security File Maintenance - P'Loc Screen 5 of 6. If your printer malfunctions during
the actual printing, you can re-print this file using conventional DOS or Windows print commands.
Dot matrix label output will print to your default Label Printer, as defined in Security File
Maintenance - Devices Screen 3 of 6. Remember to load your label stock into the printer
before this final step. All dot matrix bar code labels will print "one up."
Laser label output will require that you select a Laser Label Template (see Step 1), and also
choose a laser printer from the printer ID picklist. Remember to load your label stock into the
printer before this final step.
Vermont Systems, Inc. 469 06/09/08