RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
3 Enter the appropriate reservation times in the Start and End fields.
4 Click Select. You will automatically proceed to the Rental Class Questions screen.
5 Complete the user-defined questions.
6 Click OK. You will return to the Rental Processing screen where this transaction will automatically be added to
the Current Transaction Listing browser box OR If you are processing a reservation for more than one rental item
that has a rental class with questions linked to it, you will continue to the next rental item’s Rental Class
Questions screen.
7 Repeat until all questions have been completed. You will return to the Rental Processing screen.
8 Click Payment to process the reservation payment as usual.
Updating the Rental Item Check Out or Return Fees
1 On the Rental Check Out/Check In screen, highlight the rental reservation that you wish to check out or return in
the browser box.
2 Click Select Rental Reservation.
3 Click Fees. You will proceed to the Fees Update screen.
Note: The fields that you are allowed to update are determined by your override settings on your
linked Permissions device.
4 Enter any appropriate changes.
5 Click OK to return to the Rental Check In/Check Out screen, where the rental check out or return transaction will
automatically be added to the Current Transaction Listing browser box.
6 Click Payment to process the rental reservation payment as usual.
Managing the Statuses of Rental Areas
The Rental Area Open/Close program allows you to manage the status of rental areas. It would
be helpful to run this program on a daily basis to ensure that all of your rental areas hold the
appropriate status (Open or Closed) based on your current TeleTrac rental reservations.
1 Go to Daily � Rent � Teletrac Rental Avail Status Chg.
2 Select the rental class for which you wish to view the open/close status by clicking the down arrow next to the
Show Class field.
3 Enter the first date for which you wish to view the selected rental class open/close statuses in the Open/Closed
Date field.
4 Enter the last date for which you wish to view the selected rental class open/close statuses in the Through field.
5 Highlight the rental class(es) that you wish to work with.
OR
Click Select All to highlight all of the rental items listed in your browser box.
OR
Click De-select All to de-select all of the highlighted rental items in your browser box.
6 Once you have selected the appropriate files, click the button for the function that you wish to perform.
Click Open Selected to change the status of all highlighted rental items to Open.
OR
Click Close Selected to change the status of all highlighted rental items to Closed.
OR
Click Print to print a listing of the rental areas in the browser box.
OR
Click Exit to return to the Main Menu.
6/9/2008 222 Vermont Systems, Inc.