RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
6 Select the Purge Reserved Slots Without Balance? option if you want to purge reserved personal trainer time
slots without a remaining balance.
7 Select the Purge Reserved Slots With Balance? option if you want to purge reserved personal trainer time slots
with a remaining balance.
8 Click Purge.
9 A message box will display that explains what this program will do, and asks if you would like to continue. Click
Yes.
10 When the purge process is complete, a message box will display. Click OK.
11 Repeat steps 2–10 for each range of personal trainer time slots that you wish to delete.
12 Click Exit.
WebTrac Procedures
Switching from Cash-Based to Receivables Processing
The Cash to Receivables Conversion program is run exactly one time, when your organization is
switching from cash-based to receivables-based processing. This program posts a credit the
appropriate revenue GL accounts for all charges that have bee made but not fully paid. The
receivables account is debited for the total amount credited to the revenue accounts.
1 Go to Utilities� System � Custom Program Loader. In the Program to Run field, enter sa0634.r. Leave the
Program Options field blank. Click OK.
2 Enter the drawer of the user posting to receivables.
3 Enter the user posting to receivables.
4 Enter the transaction date you want to use.
5 Click Print to print a journal of the revenue GL accounts that will be credited.
6 Click Post to post credits to revenue accounts and a corresponding debit to the receivables account.
7 Click Exit to return to the Main Menu.
Deleting WebTrac IDs/PINs in Bulk
Run the Bulk WebTrac ID/PIN Delete program (Utilities � System � WebTrac Utilities � Bulk
WebTrac ID/PIN Delete). Press F1 for field-level Help as needed.
6/9/2008 452 Vermont Systems, Inc.