RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
End of Week Procedures
What to Do at End of Week
Activity Module:
• Should Be Done
Run the Flat, Hourly, Percent, or Per Head Payment Processing program (Period End � Activity � Instructor
Payments & Maint). This option is included under end-of-week processing assuming that your payroll is done on
a weekly basis. If your payroll is not done weekly, you should run this program to match your payroll frequency.
• Should Be Done
Run the Salary Payment Processing program (Period End � Activity � Instructor Payments & Maint). This
option is included under end-of-week processing assuming that your salaried instructors are paid on a weekly
basis. If your payroll is not done weekly, then you should run this program to match your payroll frequency.
• Optional
If you charge additional fees when your customers do not pay for registrations on time, run the Activity Late Fee
Calculation program (Period End � Activity).
Facility Module:
• Not applicable.
Pass Module:
• Should Be Done
If you have pass type visits that are not recorded using the Pass Visit Processing program, run the Pass Type
Posting program (Period End � Pass). This program can be run on a daily basis, if desired. The figures posted
under this program will be reflected on both the Pass Type Comparative Report and the Pass Type Analysis
reports (Reports � Pass � Statistical Reports).
League Module:
• Not applicable.
POS Module:
• Optional
Run the Inventory Posting Program (Period End � POS).
• In preparation, you might run the following reports to assist you in this procedure:
Inventory Count Worksheet (Reports � POS � Inventory Reports)
Inventory Reorder Report (Reports � POS � Inventory Reports)
Rental Module:
• Optional
Print the Rental Billing Reminder Report (Reports � Rent � Financial Reports).
• Optional
Print the Outstanding Quick Rental Report and Outstanding Rental Report (Reports � Rent �
Availability/Usage Reports).
• Optional
Print the Rental Alert Report (Reports � Rent � Availability/Usage Reports).
Court Module:
• Not applicable.
Locker Module:
• Should Be Done
Run the Locker Rental History Status Change program (Period End � Lock).
6/9/2008 314 Vermont Systems, Inc.