RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
5 In the Pay Amount Default field, enter an F for each module for which you want to default to full payment. Enter
an N for each module for which you want to default to the new amount due. Enter a Z for each module for which
you want to default zero.
6 Click Done to save your changes and return to the Device Maintenance screen.
7 Click Exit to return to the Main Menu.
Setting the Beginning Fiscal Month
Warning: Do not change this setting arbitrarily. Doing so would skew RecTrac’s statistical data
and certain measures will need to be taken to reset the statistics.
1 Go to Files � System � Parameter Codes Maintenance � Static Parameter Maintenance - Core Info screen.
2 In the Beg Fiscal Month field, select the appropriate month, based on what is the beginning of your
organization's fiscal year.
3 Click Done to save your changes and return to the Main Menu.
Establishing a Wild Card Cost Center for a User
1 Go to Files � System � Device Maintenance � Printer/Device Maintenance.
2 Select the Drawer device linked to the currently logged in user/menu group/workstation/defaults.
3 Click Change.
4 In the WildCard Cost Center field, enter or select the cost center that you wish to use for this user.
5 Click Done to save your changes and return to the Device Maintenance screen.
6 Click Exit to return to the Main Menu.
G/L and Cost Centers Defaults
Changing G/L Code and Cost Center for Credit Balances
1 Go to Files � System � Parameter Codes Maintenance � Static Parameter Maintenance - G/L Info screen.
2 In the Credit Bal Control field, enter or select the appropriate G/L Code and Cost Center.
3 Click Done to save your changes and return to the Main Menu.
Note: If you link a wild card cost center to users via a Drawer device, that cost center will override
the cost center linked to the credit balance control account in Static Parameters.
Changing G/L Code and Cost Center for Unearned Revenue
1 Go to Files � System � Parameter Codes Maintenance � Static Parameter Maintenance - G/L Info screen.
2 In the Unearned Revenue field, select the appropriate G/L Code and Cost Center.
3 Click Done to save your changes and return to the Main Menu.
Note: If you link a wild card cost center to users via a Drawer device, that cost center will override
the cost center linked to the unearned revenue account in Static Parameters.
Changing G/L Code and Cost Center for Deposits
1 Go to Files � System � Parameter Codes Maintenance � Static Parameter Maintenance - G/L Info screen.
2 In the Dflt Deposit Liab field, select the appropriate G/L Code and Cost Center.
3 Click Done to save your changes and return to the Main Menu.
Note: If you link a wild card cost center to users via a Drawer device, that cost center will override
the cost center linked to the default deposit liability account in Static Parameters.
Vermont Systems, Inc. 515 06/09/08