RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Court Reservation Procedures
Number of Available Court Slots is Incorrect
Run the Court Reservation Recalc Program (Utilities � Court � Court Reservation Recalc). Press
F1 for field-level Help as needed.
Adjusting Court Reservation Max Counts
Run the Court Reservation Max Count Adjustment program (Utilities � Court � Court Max Count
Adjustment). Press F1 for field-level Help as needed.
Locker Procedures
Changing the Locker Reservation Status
The Locker Rental History Status Change program allows the system to change any rented
locker's internal status. This status does not appear on any File Maintenance screen. It is used as
an internal flag for the rental processing program. The internal status is changed to "C" (for
Complete) if that locker's rental period ends on or before the "Process Date" entered on this
screen. The internal status is changed to "I" (for Impound) if the "Process Date" entered on this
screen falls within that locker's grace or impound period. See the "Process Date" field description
below for more details.
Note: This program may be run on a regular basis, especially for those organizations that have
thousands of lockers in their database. In these instances, running this program may allow the
system to find an available locker more quickly during the locker rental process.
1 Go to Period End � Lock � Locker Rental History Status Change.
2 In the Beginning Locker Room and Ending Locker Room fields, enter the range of locker rooms for which you
wish to change the internal reservation status.
3 In the Beginning Locker and Ending Locker fields, enter the range of locker numbers for which you wish to
change the internal reservation status.
4 Enter a Process Date that will be used to determine the following change processes:
• Any locker reservation (that falls within the ranges selected above) that has a rental period ending date that
ends on or before the date selected here, will have its status changed to C (complete).
• Any locker reservation (that falls within the ranges selected above) that has an impound period ending date that
ends on or before the date selected here, will also have its status changed to C (complete).
• If the process date entered here falls between a rental reservation’s rental period ending date and the impound
period ending date, that reservation will have its status changed to I (Impound).
5 Select the Charge Impound Fee option if you want to charge impound fees for each locker coded as Complete.
Note: This option applies only to those lockers for which an Impound Period has been
established.
6 Select the Use Deposit to Pay Impound Fee option if you selected to charge impound fees and you want the
collected deposit to pay for the impound fee.
Note: This option applies only to those lockers for which an Impound Period has been
established.
7 In the Pay Code field, enter or select the pay code that you want to use to pay the required amounts.
8 Enter or select the pay drawer that will be used to process payment.
9 Enter or select the user who will process the payment for this locker reservation process.
10 Click Process.
11 When the locker status conversion is complete, a message box will display to notify you. Click OK.
12 Click Exit.
Vermont Systems, Inc. 433 06/09/08