RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Payment Type What to check
Flat Payment Processing
Percent Payment
Processing
Make sure that when you linked the
instructor to the section on which that you
specified a flat payment amount. Although
it may appear that when you select a pay
table you are selecting that specific
payment amount, this is not the case.
RecTrac requires you to change an
instructor's flat payment amount each time
you link the instructor with that pay type to
a class. You MUST enter a flat payment
amount in order to process payroll.
Without that amount entered, the system
has nothing to process.
Check the Section Fees screen to make
sure that you entered a Y in the Ins field
next to the bill code for the selected class.
This field allows the instructor to be paid a
percentage of this amount.
For example, if you offered an art class
which provided students with paints,
paintbrushes, and a canvas, you might
have four bill codes listed on the Fees
screen: Arts Class - enrollments, Paints,
Paintbrushes, and Canvas. Since a
certain amount of money needs to be
allocated to each option, you need to have
a bill code connected to each amount.
However, you don't want to pay the
instructor a percent of the amount that is
allocated towards supplies, so you would
enter N in the Ins field for Paints,
Paintbrushes, and Canvas. To pay the
instructor a percentage of the enrollment
fees (Arts Class) you would enter a Y in
the Ins field linked to this bill code.
If you add a second instructor to a class
and attempt to pay the instructor after
paying the previous instructor, you will be
unable to do so. Make sure to link all of
the instructors for a class prior to
processing percent pay. Once you pay an
instructor for a class, the enrollment fees
have been allocated and will not be
available for further instructor pay.
Exporting Activity Rosters to a Text or CSV File
To export roster data in either a text or csv file format, run the Activity Roster Export program
(Period End � Activity � Activity Roster Export). Press F1 for field-level Help as needed.
Vermont Systems, Inc. 411 06/09/08