RecTrac 10.1 Reference Guide

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Reference Guide Index RecTrac 10.1 Bag tag template......................................107 Household for orphaned rental reservations427 Installment billing .....................330, 333, 337 Lottery buddy link.....................................162 Lottery enrollments ..................................151 Multi-Facility reservations ........................167 Recipe components ...................................65 Recipe item................................................64 Scheduled events ....................................438 Ticklers ....................................................253 Credit Balances Refunding for a household.......................147 Credit Balances,Changing g/l and cost centers for ................................................................511 Credit Balances,Using to pay off a debit in another module ...........................................143 Credit Book Setting all to zero .....................................425 Updating for a family member..................149 Credit Card,What to do if a charge is rejected 283 Current Processing Date,Changing ................253 CYS Installment billing process........................322 Searching for an available class ..............262 CYS Available Care,Printing options...............265 CYS Full/Part Day Care Processing visits for.................................271 CYS Hourly Care Processing Visits .....................................272 CYS Installation Codes Setting up.................................................111 CYS Programs Searching for an available .......................262 CYS Staff Member,Linking a previous experience code to a ...................................126 CYS Staff Member,Linking to a program ........109 CYS,Periodic processes .................................322 D Daily Processing,Updating a family member during ..........................................................140 Daily Processing,Updating a household during139 Daily Visit Pass Type,Changing setting for user ID.................................................................506 Damage Fees,Charging..................175, 226, 247 Database Copying live over demo .....................86, 435 Day,Balancing at end of....................23, 306, 499 Day,What to do at end of23, 305, 306, 307, 309, 499 Daycare Processing a registration......................... 154 Setting up classes..................................... 48 Setting up RecTrac to process registrations46 Debit Balance,Paying off with a credit balance in another module....................................... 143 Deleting Answers linked to questions.................... 437 CYS wait list entries not linked to households.......................................... 445 Facility reservations for personal trainer purposes.............................................. 447 Family member's handicap score............ 440 Hot button from a menu group's global sales layout ........................................... 85 Households............................................. 402 Lock records ........................................... 431 Orphan WebTrac users........................... 448 Pass visit history records ........................ 292 Personal trainer links .............................. 447 Personal trainer time slots....................... 447 Range of lockers ..................................... 431 Refund check records ............................. 394 Refund records ....................................... 394 Rental item range.................................... 428 Rental reservation balances.................... 427 Tee time reservations ............................. 441 Trip bookings .......................................... 433 Voice mail messages .............................. 255 Wait list entries based on renewal dates. 324 Wait list entry (CYS)................................ 264 WebTrac IDs/PINs in bulk....................... 401 WebTrac master records......................... 448 Zero rental reservation numbers ............. 427 Deleting,a Handicap score ............................. 257 Deleting,Blank activity sections...................... 405 Deleting,Physical count line items imported from a handheld device .............................. 212 Deleting,Zero Activity Numbers...................... 405 Deleting,Zero Facility Reservation Numbers.. 410 Deleting,Zero Household ID Numbers ........... 395 Demographics,Tracking ................................. 207 Deposits Applying a ............................................... 142 Charging a .............................................. 225 Deposits,Applying a ................................174, 247 Deposits,Changing g/l and cost centers for.... 511 Deposits,Entered one in error ........................ 288 Deposits,Incorrectly applied a .........288, 295, 300 6/9/2008 534 Vermont Systems, Inc.
RecTrac 10.1 Reference Guide Index Deposits,Making a ..........................................173 Deposits,Refunding.........................................248 Deposits,Refunding a..............................174, 226 Deposits,Reversing a facility...........................142 Deposits,Setting up a locker .............................79 Designing Gift certificate layout ..................................88 Devices Converting ...............................................437 Discount Code,Entered in error during POS processing...................................................293 Discount Code,Giving a discount during POS processing...................................................210 DoD Income Category Codes (CYS),Setting up128 Duplicate Households Listing ......................................................402 Merging into one ......................................403 Duplicate Households,Merging into one .........399 E Early Return Fees,Setting up rental items to calculate ........................................................74 Editing,Menu permissions.................................83 Eltron 2742 Troubleshooting .......................................517 Eltron P310 Troubleshooting .......................................516 email receipt/report sending as an attachment........................474 Emergency Contacts Adding to a household .........................29, 82 End Of,Day balancing ...............23, 306, 307, 499 End Of,Day balancing troubleshooting............524 End Of,Day what to do......23, 305, 306, 309, 499 End Of,Month what to do ................................311 End Of,Season what to do ......................315, 316 End Of,Week what to do .................................310 Enrolling a Child in a CYS class from the wait list269, 270 a Family member for a pass ....................182 a Family member in an activity ................149 Enrolling,a Person from the wait list into an activity .........................................................152 Enrollment Status Changing Roster Entries..........................405 Establish,Installment billing for a locker customer..................................................... 338 Establish,Installment billing for a rental item reservation.................................................. 335 Establish,Wildcard cost center for a user....... 511 Evening Hours,Defining for pass type visits ... 507 Event Type,Entering during the facility reservations process .................................. 175 Export Location,Changing for a user.............. 513 Exporting or Importing all Households to or from a remote site .. 399 Hot buttons.............................................. 439 Hot keys.................................................. 439 Inventory setup information..................... 420 Menus ..................................................... 440 Pass visits to/from a remote site ............. 412 Roster information to a txt file ................. 405 Tournament players to Vision Perfect ..... 443 exporting/importing addresses ............................................... 469 golf tee times in a .dat file ....................... 443 Express Court processing reservations .......................... 234 setting hot buttons for use with ................. 76 Extending,Demo date for software ................. 436 Vermont Systems, Inc. 535 06/09/08 F Facility Canceling a reservation .......................... 180 Converting............................................... 410 Creating multi-facility reservations .......... 167 Deleting reservations for personal trainer reservations......................................... 447 Linking a question group to a.................... 91 Linking to a personal trainer.................... 136 Manually applying a payment for ............ 142 Reserving for personal trainer use .......... 279 Facility Group,Making a reservation for a....... 168 Facility Links,to Activities ................................. 38 Facility Location Converting............................................... 410 Facility Reservations Canceling (singular reservations)............ 180 Manually applying a deposit payment amount for ........................................... 142 Manually applying a payment for ............ 142 Facility Reservations,Adding a new contact person to .................................................... 177 Facility Reservations,Adding a new reservation to an existing one ....................................... 179
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