RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
4 Click Select to add this rental check out or return to the Current Transaction Listing browser box.
5 Click Payment to process the reservation check out or return payment as usual.
Updating the Rental Item Fees During Daily Processing
To update the rental item reservation fees during the rental item reservations process:
1 On the Rental Processing screen, enter the appropriate rental item in the Item field. Enter the appropriate
beginning and ending reservation dates in the From and To fields. Enter the appropriate reservation times in the
Start and End fields.
OR
On the Rental Check In/Check Out screen, highlight the appropriate reservation in the browser box and click
Select Rental Reservation.
2 Click Fees to proceed to the Rental Fees Update screen.
3 The fields that you are allowed to update are determined by your override settings on your linked Permissions
device.
4 Enter the appropriate changes.
5 Click OK.
6 You will return to the previous screen where the rental item reservation will automatically be added to the Current
Transaction Listing browser box.
7 Click Payment to process the payment as usual.
Returning Rental Items
Returning Rental Items/Checking People Out (of Campsites, Boat
Slips, etc.)
The following steps assume that:
• The rental item was checked out or the household checked in to the campsite, boat slip, etc. before the current
processing date and time using the Rental Check Out/Check In program (Daily � Rental � Rental Check
Out/Check In).
• The household is now returning the rental item or checking out of the rented campsite, boat slip, etc.
1 Go to Daily � Rent � Rental Check Out/Check In. The first screen you will visit is the Rental Check Out/Check
In Household Selection screen.
2 In the Lookup field, type the name of the household that is returning the rental item or is checking out of the
campsite, boat slip, etc. Press Enter. You will proceed to the Household Listing screen.
3 Highlight the appropriate household and press Enter or click Select. You will proceed to the Rental Check
In/Check Out screen.
Note: The date and time listed in the title bar of the Rental Check In/Check Out screen reflect the
current system date and time.
4 In the browser box, highlight the rental reservation listed with a status of O (out).
5 Click Select Rental Reservation.
6 The Exp Complete (expected completion date/time) for the rental is listed on the right side of the screen. This
allows you to view whether the rental item is being returned on time or not.
Note: If the rental item is being returned late, the Late Rental Fees option will automatically be
selected.
7 Leave the Late Rental Fees option selected to allow the system to either charge any flat late fee linked to the
rental item or to recalculate the fees based on when the household is returning item or checking out. De-select
this option if you do not wish to charge any late fees for the late return.
8 Click Select to add this rental return to the Current Transaction Listing browser box.
9 Click Payment to proceed to the Rental Payment Update screen.
If the household already paid for the rental at the time you processed the reservation, no payment will be
due.
10 Click Print to print the check out/check in receipt.
6/9/2008 232 Vermont Systems, Inc.