RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
13 Click Print. You will continue to the Device Selection screen.
14 Click Print.
Hourly Care 'No Show' Fees
Posting Hourly Care ‘No Show’ Fees
The CYS system has the ability to charge fees to households when an hourly reservation for care
was made but no one showed up for care. In order for the system to be able to track information
and charge fees accurately you will need to:
• Always enter hourly reservations into your CYS system using Daily � Court � Quick Court
Reservations.
See Also: Processing Hourly Reservations
• Select the Check for Hourly Reservations toggle on the Pass Visit Processing Options screen.
1 Go to Daily � CYS � CYS Resv No Show Fee Posting.
2 Enter the location for which you wish to process hourly care no show fees.
OR
Press the F9 key or right-click from within the field to select the appropriate location from the picklist.
Note: This entry will default to the Facility Location entry specified on the Security File Maintenance - Core
Information screen for your user ID.
3 Enter or select the date range in which you wish to search for hourly no shows.
4 Enter the fee that you wish to charge as a penalty for not showing up for scheduled hourly care.
5 Select whether this fee should be charged as a flat or hourly rate.
6 Enter or select the date on which you wish to post the selected no-show fees.
7 Click Journal Only. You will continue to the Device Selection screen. Print and review the results of this posting.
If everything looks okay and there are no mistakes continue to step 8.
8 Click Post. You will continue to the Device Selection screen.
9 Click Print to print a journal listing of all households who owe hourly care no-show fees.
10 You will return to the CYS No Show Fee Postings screen. Click Exit.
Posting Meal Reimbursement Amounts
Posting USDA Meal Reimbursement Amounts
This program uses posted attendance figures for Provider and visit swipes for CDC/SAS care to
base counts for which USDA Meal Reimbursement charges should be billed.
1 Go to Daily � CYS � CYS USDA Meal Reimbursement Posting.
2 Enter the Activity Number for the class for which you wish to post meal reimbursement amounts.
OR
Press the F9 key or right-click from within the field to select the appropriate activity from the picklist.
3 Enter the date on which you are posting meal reimbursements for this class.
OR
Press the F9 key or right-click from within the field to select the appropriate date from the calendar.
4 Enter or select search dates that encompass the entire range of dates for which you wish to post meal
reimbursement amounts.
5 Enter the number of adults in the classroom or a Provider household for which you are posting meal
reimbursement counts.
6 Select whether you wish to post for: Full Time (CDC Classes), Hourly, Full Time/Hourly (Provider Classes), or
Other Care (EDIS child).
7 Click Listing. You will continue to the Meal Reimbursement Update screen.
8 Review each child’s meal counts and edit as necessary. Press F1 for field-level Help as necessary.
9 Click Post Meal Record.
Vermont Systems, Inc. 269 06/09/08