RecTrac 10.1 Reference Guide

Reference Guide RecTrac 10.1
To Create Labels For: Run this Program:
Facility Reservees Reports - Facility - Facility Labels & Letters
Instructors Reports - Activity - Instructor Labels & Letters
League Officials Reports - League - Officials Labels & Letters
Leagues or Team Members Reports - League - League Labels & Letters
Pass Members Reports - Pass - Pass Labels & Letters
Point of Sales Customers Reports - POS - POS Labels & Letters
Rental Reservees Reports - Rental - Rental Labels & Letters
Trip Enrollees Reports - Trip - Trip Labels & Letters
2 Pick and choose among the selection criteria to get a very small sub-population for test printing. Choose 'Create
Labels.' Find the Label Options section of the Labels & Letters program (it may be on the Details Screen).
Choose whether you'll be printing Laser or Matrix labels. If Matrix labels, complete the other fields as needed, and
press F1 if you need field level Help.
3 Click Print to print a test sheet of labels. Print it on plain paper and hold it up to the label stock to see how close it
aligns. You may need to adjust the label margins, page size or font (here or in Laser Label Template File
Maintenance - see Step 1).
4 When you have made all necessary adjustments to produce a perfect test label, return to the selection criteria to
get the whole selection that you want. When you are satisfied with the range selected, click Print.
5 When you print, a file called ZZZ.LBL (where ZZZ stands for your 3 character user ID) will be saved to your
Export Location, as defined in Security File Maintenance - P'Loc Screen 5 of 6. If your printer malfunctions during
the actual printing, you can re-print this file using conventional DOS or Windows print commands.
Dot matrix label output will print to your default Label Printer, as defined in Security File
Maintenance - Devices Screen 3 of 6. Remember to load your label stock into the printer
before this final step.
Laser label output will require that you select a Laser Label Template (see Step 1), and also
choose a laser printer from the printer ID picklist. Remember to load your label stock into the
printer before this final step.
Using the Labels & Letters Export Option to Create Labels in MS Word
Note: The following set of steps describe how to perform this function when using Word 2000.
Menu locations and feature selections may vary if you are currently using a different version of
Microsoft Word.
The following steps assume that:
• You are currently on the RecTrac Labels and Letters screen which can be reached from any Labels and Letters
report.
• You have already entered your export file selection criteria on previous screens.
1 Click your mouse in the toggle box next to the Process Export? Label.
2 Deselect any other toggle boxes.
3 Click the Export Options button. You will continue to the RecTrac Export Option Update.
4 Select Delimited as the Export Option.
5 Enter a comma (,) in the Field Delimiter When Using this Option field.
6 Enter the path and name of the export file that you wish to create in the Export File to Create field.
7 Click