RecTrac 10.1 Reference Guide

RecTrac 10.1 Reference Guide
Posting Meal Reimbursement Administrative Charges
If Provider centers get reimbursed based on the number of providers per base, you will need to
run this program. Values entered in the fields are defaults from the USDA Misc Rate/Fee
Maintenance program.
1 Go to Daily � CYS � CYS Administration Post.
2 Review all of the count and amount entries on this screen and make changes as necessary.
3 Enter or select the date on which you wish to post the entered figures.
4 Click Post.
5 Click Exit.
6 To verify that you entered this information correctly go to Reports � CYS � CYS General Reports � USDA
Meal Reimbursement Report.
Posting Meal Reimbursement Counts for Children Not Enrolled in an
Activity
This procedure will allow you to register meal counts for visitors to your class that are not
currently enrolled in the class.
Note: In order to use this procedure, the child that is not enrolled in the activity must be already
set up as a family member in your RecTrac database and he/she must hold a current CYS pass.
1 Go to Daily � CYS � CYS Provider Attendance Postings.
2 Enter or select the activity for which you wish to post meals.
3 Enter the date range for which you wish to post meal counts. Enter any dates within the range you want to skip.
4 Click Add Enrollee. You will proceed to the Family Member Listing Picklist.
5 Highlight the visiting family member and click Select. You will return to the Provider Attendance Posting screen.
Notice that the family member you just selected is now listed in the browser box with the rest of the Activity
enrollees.
6 Click Listing. You will continue to the Fee Attendance Posting - Detail screen.
7 Highlight the date for which you wish to post meal reimbursement counts.
8 Edit the arrival and departure times accordingly.
9 After making all applicable adjustments click the Record in List button.
10 Click the Post Attendance button after all changes have been made. Click OK.
11 Click Exit and perform the steps outlined in the topic Posting USDA Meal Reimbursement Amounts to complete
the meal reimbursement posting process.
Processing Wait Lists
Adding a Wait List Entry
The following steps assume that:
• You have already run Search for Care for CYS Programs and/or Providers.
• You are currently on the Search for Care – Care Options for screen.
1 Highlight the desired CYS Program or Provider.
2 Select the appropriate Waitlist Category at the bottom of the screen. Valid entries include: Excess
DemandPreference for CareProjected Care
2 Click Add to W'List. You will continue to the Wait List Update screen.
3 Enter the initial date on which this family member is being added to the selected wait list. The date will default to
"today."
OR
Press the F9 key or right-click from within the field to select a different date from the calendar
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